January

REGULAR BOARD MEETING

                                                                                                     JANUARY 11TH , 2011, 10:00 A.M.

TUMALO IRRIGATION DISTRICT OFFICE

64697 Cook Avenue

Bend, Oregon  97701

 

 

BOARD:         Bob Morrow, Stephen Putnam, Dean Tuftin, Ron Cochran, Patricia Gainsforth     

STAFF:           Elmer McDaniels, Kenneth Rieck, Bob Varco, Jan Wickham, Fran DeRock         

ATTORNEY:  Bill Hopp

ENGINEERS: Jon Burgi

GUESTS:       Greg Mohnen

 

Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.

 

APPROVE MINUTES

 

Director Cochran provided a copy of the minutes of the December 14th, 2010 Regular & Executive Board Meetings with the noted changes.  Director Putnam made a motion to approve the minutes as amended.  Director Gainsforth seconded the motion and it carried unanimously.

 

APPROVE VOUCHER LIST

 

The Board of Directors reviewed the January 2011 voucher list and noted that the checking account balance was negative.  Therefore, the checks to ISCO for pipe, to Carl Hopp and David Evans and Associates will be held for a couple of weeks until assessments and grant funds are received and the bank account has a sufficient balance.  Director Cochran made a motion to approve the voucher list.  The motion was seconded by Director Putnam and it carried unanimously. 

 

HYDRO STUDY

 

Kevin Crew of Black Rock Consulting will be at the Board Meeting on February 8th, 2011 to go over the Hydro Feasibility Study he completed for Tumalo Irrigation District.

 

CRESCENT LAKE WATER REPORT

 

Per Manager McDaniels, the Crescent Lake water level is at approximately 65,000 acre feet of storage.  

 

HCP REPORT

 

Manager McDaniels spoke with Scott Carlin on January 4th, 2011.  Carlin stated that our HCP will be in Washington D.C. by January 14th, 2011.  If no changes are needed, the report should be in the federal register by the end of January, 2011. 

 

GRANTS UPDATE

 

The Bureau of Reclamation Smart Water Grant and the OWEB Grant (through DRC) have both been signed.  The DEQ Loan document is not completed yet.  When it is finished Attorney Hopp will review it and recommend any changes he deems necessary before the District signs it.

 

TUMALO FEED CANAL PIPING PHASE 2

 

There are eight 50 foot lengths of pipe on site at the Phase 2 piping project.  The welder will start work on joining the sections by the end of the week.  There are about 300 feet of trench dug as of this Board Meeting.  The project is on schedule.

 

NEW GRANT FUNDS AVAILABLE

 

Per Manager McDaniels, there are some new grant funds available but he recommended that we pass on this round of grants since we don’t have money available to match these grant funds.

 

PACIFIC RIM UPDATE

 

Dave Fillipi is supposed to be writing a letter for all the Districts to respond to Pacific Rim’s claims to do hydro studies in the Districts.  Manager McDaniels hasn’t seen the letter yet.

 

APPOINT CHAIRMAN OF THE BOARD

 

Director Putnam nominated Vice Chairman Morrow to fill the position of Chairman of the Board for TID.  Director Gainsforth seconded the nomination.  The nomination was approved unanimously and the position was accepted by Vice Chairman Morrow.

 

APPOINT VICE-CHAIRMAN OF THE BOARD

 

Director Gainsforth nominated Director Tuftin to fill the position of Vice-Chairman of the Board.  Director Putnam seconded the nomination.  The nomination was approved unanimously and accepted by Director Tuftin.

 

APPOINT MANAGER/SECRETARY TO THE BOARD

 

Director Putnam nominated Elmer McDaniels to continue as Manager/Secretary to the Board.  The nomination was seconded by Vice Chairman Tuftin.  The nomination was approved unanimously and accepted by Manager McDaniels.

 

RESOLUTION OF 2011 WATER CHARGES

 

Director Putnam made a resolution to approve the suggested 2011 water charges.  The increase in charges will be $97 per head gate, $5 per water acre and $3 per COI water acre.  The 2011 charges are $605 per head gate, $56 per acre of water and $88 per acre of COI water.  Director Gainsforth seconded the resolution and the charges were approved unanimously.

 

RESOLUTION OF 2011 DISTRICT FEES

 

The Board reviewed the proposed 2011 District Fees which will be up an average of 11% over 2010.  Director Putnam made a resolution to approve the suggested 2011 District Fees as listed.  Director Gainsforth seconded the resolution and the 2011 fees were approved unanimously.

 

REVIEW OF 2011 WATER CHARGES

 

Director Gainsforth made a motion to re-affirm the water rates of $605, $56 and $88 as stated above in the Resolution of 2011 Water Charges.  Director Putnam seconded the motion and it was approved unanimously.

Director Cochran made a motion to change the minutes of the December Board Meeting to indicate that the rates stated on the draft budget reviewed at the December Board meeting were estimates and subject to change.  Director Gainsforth seconded the motion and it was approved unanimously.

 

 

RESOLUTION OF BOARD MEMBER/MEETING FEES

 

Vice Chairman Tuftin suggested reducing the Board Member Meeting Fees or doing away with the fees entirely due to the tight budget conditions.  Director Putnam made a motion to reduce the fees to zero.  Vice Chairman Tuftin seconded the motion.  Director Gainsforth opposed the motion.  Motion was passed.  It was recommended that the decision on the director fees be noted in the next District newsletter and on the District website.

 

SET REGULAR BOARD MEETING DATE AND TIME

 

Director Gainsforth made a motion to set the date and time of Regular Board Meetings as the second Tuesday of each month at 10:00 a.m.  This is the same schedule as in previous years.   Director Putnam seconded the motion and it passed unanimously.

 

RESOLUTION TO APPROVE 2011 OPERATING AND CAPITAL BUDGETS

 

Director Putnam made a resolution to approve the recommended 2011 operating and capital budgets but with the changes made at the December 2010 Board Meeting.  Vice Chairman Tuftin seconded the resolution and it passed unanimously.

 

FIELD OPERATION CHANGES

 

Per Manager McDaniels, once the 2011 water season starts, the District will go from three ditch riders to two.  The third ditch rider will work maintenance with Bob Varco.  The positions will rotate on a yearly basis.

 

CITY OF BEND MOU

 

The City of Bend would like the District to sign their MOU.  The basic premise of the MOU is that the City will work with us and others involved in water delivery to resolve problems encountered in the water delivery.  Manager McDaniels recommends the District sign the MOU.  Vice Chairman Tuftin made a motion to approve and sign the MOU.  Director Cochran seconded the motion and it passed unanimously.

 

CITY OF BEND WATER PIPE

 

Manager McDaniels, Attorney Hopp and Engineer Kevin Crew will be meeting next week to talk about the City of Bend’s Bridge Creek pipe replacement project.  They will discuss how it may affect the TID water rights on Tumalo Creek and water right priority dates.

 

BOARD OF DIRECTOR INSURANCE COVERAGE

 

Special Districts liability insurance covers public officials for wrongful acts up to 5 million per occurrence.  Director Cochran requested that the District find out if there is an insurance rider that could be purchased for 5 million per member per occurence.

 

ADJOURN

 

Vice Chairman Tuftin made a motion to adjourn the Regular Board Meeting at 11:28 a.m.  Director Putnam seconded the motion and it passed unanimously.