December

REGULAR BOARD MEETING

                                                                                                                                                            DECEMBER 13TH, 2011, 10:00 A.M.

TUMALO IRRIGATION DISTRICT OFFICE

64697 Cook Avenue

Bend, Oregon  97701

 

 

BOARD:         Bob Morrow, Dean Tuftin, Stephen Putnam, Shirley DeMaris,      

STAFF:           Elmer McDaniels, Kenneth Rieck, Jan Wickham, Fran DeRock    

ATTORNEY:   Bill Hopp

ENGINEER:    Jon Burgi

GUEST:          Greg Mohnen

 

Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.

 

APPROVE MINUTES

 

Director Putnam made a motion to approve the minutes of the November 8th, 2011 Regular and Executive Board Meetings and the November 15th, 2011 Budget and Executive Board Meetings.  Vice-Chairman Tuftin seconded the motion and it passed unanimously.

 

CRESCENT LAKE WATER REPORT

 

Crescent Lake is currently holding level at 80,341 acre feet of water. 

 

HCP WORKING GROUP MEETING

 

Attorney Hopp and Manager McDaniels attended the HCP working group meeting for the DBBC on Monday December 12th, 2011 in Portland.  They attended the meeting to stay informed regarding the group and what they are involved with.

 

TFC PIPING PHASE THREE UPDATE

 

Per Engineer Burgi, there was a pre-bid meeting at David Evans & Associates and then out at the job site for Phase three of the TFC Piping Project on December 7th, 2011.  There were 17 contractors in attendance.  There was a good mix of local contractors and those from out of town.  Burgi commented that the engineers are trying to keep the cost estimate down for Phase Three.  Hopefully, this will bring in lower bids on this phase. 

 

Per Burgi, the engineers are working through issues regarding the bridge at Johnson Road.  They have sent a letter to the county to  inform them we will be installing the pipe under the bridge. 

 

The District is working with Mr. Horsman, one of the water users, regarding a re-alignment of the ditch and the pipe installation across his property. The Horsman re-alignment would reduce the pipe distance by about 300 feet so this can be added to the end of the pipe installation on this phase.

 

The engineers are working with an archeologist to review the re-alignment.  This is a requirement for the easement change.  Mr. Stoller, the other water user whose property could have been part of an alignment adjustment, doesn’t want to divide his property with an irrigation pipe so this won’t be pursued. 

 

PHASE FOUR UPDATE

 

The Bureau of Reclamation has a similar water smart grant available as the one available for Phase Three.  These grant funds would be for Phase Four of the Tumalo Feed Canal. The application for this grant is due by January 19th, 2012.  The maximum grant is 1.5 million over three years with a maximum of a 750,000 per year payout. Elmer, Ken & Jon are

 researching match money for this and how to structure the Phase Four project financially.  There is concern that the District might not be able to get match funds from OWEB.  Also, the District has to be able to come up with some in-kind labor, etc.   All of this is in the research stage and Burgi will update us as changes occur.

 

STOCK RUN CONCERNS

 

Manager McDaniels thought there would be some water users at the Board Meeting today to talk about the lack of stock runs.  We only had one stock run this season and that was the week of November 14th, 2011.  The other two stock runs were cancelled due to the pipe installation on the Tumalo Feed Canal. Some water users feel the District should pay to have water delivered to them because of the lack of stock runs.  After some discussion, the board decided that the District cannot afford to deliver water by truck to  the water users requesting it as a replacement for the stock runs. 

 

PROPERTIES FOR SALE

 

There has been no interest at all in the District parcels for sale.  Our realtor would like the District to reduce the listing prices but the Board decided that it will wait until next spring and review the listing prices at that time.

 

APPROVE VOUCHER LIST

 

Director Putnam made a motion to approve the December 2011 voucher list.  Motion was seconded by Director DeMaris and it passed unanimously.

 

REPORT ON OWRC ANNUAL MEETING

 

The annual OWRC meeting was held November 29th through December 2nd, 2011. Vice-Chairman Tuftin attended along with Manager McDaniels, Assistant Manager Rieck and Attorney Hopp.  Tuftin felt the conference was very educational.  He felt it was good to meet people with power in the Federal and State Resources and also those in other water districts. 

 

IN-STREAM LEASE MOU

 

The in-stream lease MOU for the 2012 water year has come in from the DRC and it is the same as last year’s MOU with the exception of costs.  Vice-Chairman Tuftin made a motion to have the District sign the MOU.  Director Putnam seconded the motion and it passed unanimously. 

 

NEXT MEETING DATE

 

The next regular Board Meeting is scheduled for Tuesday, January 10th, 2012 at 10:00 a.m.

 

ADJOURN

 

Vice-Chairman Tuftin made a motion to adjourn the Regular Board Meeting at 10:45 a.m.  Director Putnam seconded the motion and it passed unanimously.

 

RECONVENE

 

Chairman Morrow reconvened the Regular Board Meeting at 11:40 a.m. and appointed Fran DeRock scribe.

 

 

MOTION TO SEND DRR RANCH LETTER

 

Director Putnam made a motion to send the letter Attorney Hopp has written to Craig Morton regarding Deschutes River Ranch.  The motion was seconded by Director DeMaris and it passed unanimously.

 

MOTION TO ADOPT STORM WATER POLICY

 

Director Putnam made a motion to adopt the Storm Water Policy as read by Attorney Hopp in the Executive Board Meeting.  The motion was seconded by Vice-Chairman Tuftin and it passed unanimously.  This is the first reading of this policy.  The second reading will be at the next regular Board Meeting.  A copy of the Storm Water Policy is attached.

 

PATRICK GRIFFITHS OF THE CITY OF BEND

 

Patrick Griffiths, the Water Resources Manager for the City of Bend, requested a couple of minutes with the Board.  Griffiths talked about the City’s sixty-eight million dollar water project that the city is working on.  He stated he wants to continue to be open with and on the same page as our District as well as other water districts.  He talked about what he considers truths and myths regarding the project.  He commented that there are some issues with communication in various areas right now, also. 

 

Before he left, he let everyone at the Board Meeting know that his office is always open to anyone who wants more information and has comments or recommendations regarding the City’s project.

 

ADJOURN

 

Director Putnam made a motion to adjourn the Regular Board meeting at 12:37 p.m.  Director DeMaris seconded the motion and it passed unanimously.