REGULAR BOARD MEETING
January 12th 2010, 10:00 A.M.
64697 Cook Avenue
Bend, Oregon 97701
BOARD: Bob Morrow, Stephen Putnam, Ron Cochran, Patricia Gainsforth
STAFF: Elmer McDaniels, Ken Rieck, Bob Varco, Jan Wickham, Fran DeRock
ATTORNEY: Bill Hopp
ENGINEER: Jon Burgi
Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.
APPROVE MINUTES
Director Putnam made a motion to approve the minutes of the December 8th, 2009, Regular Board Meeting and Executive Board Meeting with the following correction to the Regular Meeting Minutes, under DESCHUTES COUNTY COMPREHENSIVE PLAN INPUT, after the sentence ending with “squared up”, the following sentence is added: More specifically, per the attached map, the boundaries would be: From the River to Tumalo Reservoir Road to Mock Road to Pinehurst Road to the River. Motion was seconded by Director Gainsforth and carried unanimously.
CRESCENT LAKE WATER REPORT
Per Manager McDaniels, Crescent Lake is a little behind last year. We are at 65,000 plus acre feet of storage right now but the snow pack and the water content is down a little.
HCP UPDATE
Refer to the E-mails enclosed. Per Jon Burgi, Terry Buchholz will be contacting Kim Katz of NMFS. If there is no movement then we will go further up the ladder.
FISH LADDER AND MEASURING STATION
Per Jon Burgi, the Fish Ladder is on schedule. The last concrete is to be poured January 7th, 2010. The in-stream work cut-off date has been extended to January 22nd, 2010 and FRIMA/ODF & W has extended their grant agreement to March 31st, 2010. Manager McDaniels talked with Dave Newton and has found that Newton is on the FRIMA Review Board and he went to bat for TID.
AVION WATER UPDATE
Manager McDaniels has signed the Avion Agreement after Attorney Hopp’s review. Hopp is waiting for the final signed copy to be returned.
FISH SCREEN FENCE
The Historical Society did not appeal the County Commissioners’ decision on the fence so the issue is closed. Director Cochran would like the District to find out if the Society is covered by SDAO and would like TID to look into a suit against the Society. Attorney Hopp noted that the Society would be very hard to sue. Director Cochran would like the staff to find out how much we have spent on defending our stand on the fence.
LAIDLAW ENCROACHMENT
The District has received their $6,000 check from Laidlaw for the lot line encroachment. Per Attorney Hopp we are still waiting for the new deeds.
VOUCHER LIST APPROVAL
Director Putnam made a motion to approve the January 2010 voucher list, seconded by Director Cochran. Motion carried unanimously.
CHAIRMAN MARTIN
Per Manager McDaniels, Chairman Martin only has days left to live, however he still feels Martin should be appointed Chairman of the Board.
APPOINT CHAIRMAN AND VICE-CHAIRMAN OF THE BOARD
Director Gainsforth made a motion to appoint Bill Martin as Chairman of the Board and Bob Morrow as Vice-Chairman. Motion seconded by Director Putnam and motion carried unanimously.
APPOINT SECRETARY-MANAGER TO THE BOARD
Director Putnam made a motion to appoint Elmer McDaniels as Manager and Secretary to the Board seconded by Director Gainsforth. Motion carried unanimously.
RESOLUTION OF 2010 WATER CHARGES
Director Putman made a resolution to approve the 2010 Water Charges as follows: $508.00 per delivery, $51.00 per acre for all users except those with the Bend Exchange water certificate, which will be $85.00 per acre. Director Cochran seconded the resolution and it carried unanimously.
MOTION TO APPROVE 2010 DISTRICT FEES
Most fees are increased about 8%. Director Gainsforth made a motion to approve the 2010 District Fees seconded by Director Putnam. Motion carried unanimously.
MOTION TO APPROVE 2010 BOARD MEETING FEES
Manager McDaniels will check with the other districts regarding lobbying for higher fees, since the fees are set by law. Fees have not increased in many years. Director Putnam made a motion to approve the 2010 Board Meeting Fees of $50 per meeting seconded by Director Gainsforth. Motion carried unanimously.
MOTION TO SET REGULAR BOARD MEETING TIME AND DATE
Director Putnam made a motion to keep the regular board meeting time and date the same, which is the first Tuesday of each month at 10:00 a.m. Motion was seconded by Director Cochran and carried unanimously.
MOTION TO APPROVE 2010 OPERATING AND CAPITAL BUDGETS
Director Gainsforth made a motion to approve the 2010 Operating and Capital Budgets seconded by Director Putnam. Motion carried unanimously.
LAIDLAW LOTS AND ROAD
The District is currently getting bids for surveying and construction of the road to the lots that are for sale on Laidlaw Butte.
SPILLWAY OVERHEIGHT PROBLEM AT CRESCENT LAKE
The height of the spillway road is about one foot higher than was set by the BOR when the dam was built. The District needs to draft a letter to the Forest Service and copy the Resort Owners and the Department of Dam Safety requiring a cure to the over height problem. The Board has requested that they review the letter before it is sent.
PLANNING DEPARTMENT MEETING REGARDING TUMALO AREA
Per Attorney Hopp, the Planning Department needs a letter from Manager McDaniels by January 15th, 2010 stating specifics about our District, what the Board’s stand is on the issues discussed about the Tumalo Community Plan and a map showing what they feel the Tumalo Community boundaries should be.
ADDITIONAL ITEMS OF INTEREST
Per Attorney Hopp, the DRC has a new MOU out for this in-stream lease year which has been reviewed and is ok.
Per Attorney Hopp, the District needs to revisit its long range planning. This was started in 2007 and this established a 5 and 15 year schedule. Per Director Cochran we are reviewing this annually.
The Board needs to be thinking about a person to fill Bill Martin’s position on the Board. The staff needs to print a list of those water users in Chairman Martin’s district for the Board’s reference.
ADJOURN
Director Putnam made a motion at 11:20 a.m. to adjourn the Regular Board Meeting. Motion was seconded by Director Gainsforth. Motion carried unanimously.