Nov

REGULAR BOARD MEETING

                                                                                                                                             NOVEMBER 9^TH , 2010, 10:00 A.M.

TUMALO IRRIGATION DISTRICT OFFICE

64697 Cook Avenue

Bend, Oregon  97701

BOARD:         Bob Morrow, Stephen Putnam, Dean Tuftin, Ron Cochran     

STAFF:           Elmer McDaniels, Kenneth Rieck, Bob Varco, Jan Wickham, Fran DeRock         

ATTORNEY:  Bill Hopp

ENGINEERS: Jon Burgi

GUESTS:       none

Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.

APPROVE MINUTES

Director Cochran made a motion to approve the minutes of the October 12^th, 2010 Regular & Executive Board Meetings with the following changes:

In the Regular Minutes under CRESCENT LAKE WATER REPORT, second sentence:         Change the word any to all.  In the third sentence, add the word water after Crater Creek.

In the Regular Minutes under UPDATE ON BILL MARTIN ROAD, second sentence:

Change the word finish to finishing.

In the Regular Minutes under PROPERTIES FOR SALE, first sentence:

Insert the words at the entrance to Bill Martin Road after the word map.

In the Regular Minutes under MOTION AUTHORIZING SIGNATURE, first sentence:  Change the word on to to.

In the Executive Minutes under RYAN RANCH UPDATE, first sentence:  Change the sentence after comments to:  to the EA published by the Forest Service on the Ryan Ranch Meadows.

Also under RYAN RANCH UPDATE, last sentence:  Delete the word this and add the words Tumalo Irrigation District to be an additional signer of the comments.

Motion was seconded by Director Tuftin and carried unanimously.

CRESCENT LAKE WATER REPORT

Per Manager McDaniels, Crescent Lake has gained about 2000 acre feet of storage water since the District shut off.  There is currently about 59,900 acre feet of storage water in Crescent Lake.

STOCK RUN INFORMATION

The District will notify its patrons in the next week that the only stock run during this off-water season will begin November 15^th, 2010.  The stock run is only for stock & domestic use.  Per Director Putnam, there used to be a stand pipe put in by the city of Bend, per an agreement with TID, which was supposed to be for the District users to draw water when needed.  It’s doubtful that the stand pipe is still in existence.  The District will check further to see if this agreement with the city is in place in writing.

HCP REPORT

Attorney Hopp spoke with Scott Carlin at a meeting on Friday, November 5^th, 2010 regarding the status of the HCP.   Carlin said he has already read the District’s HCP plan.  He also told Hopp that he hasn’t done the paragraphs needed for the national register.  He said he would be doing the paragraphs for the 10J for the basin-wide HCP first.  Then he will write the paragraphs for TID, probably during the first week of January, 2011. 

UPDATE ON BILL MARTIN ROAD

The Bill Martin Road is completed.  Manager McDaniels, Assistant Manager Rieck and Engineer Burgi did the walk thru Thursday, November 4^th.  The County was there for the walk thru also and they commented that the road was one of the best gravel roads they had seen.

The seeding will be done this month.  Per Director Putnam, the District needs to block the road for now, possibly with cones.  Manager McDaniels said we need a barricade or cable across the road so unwanted traffic won’t drive up the road.  Once the road is dedicated to the County, we will remove the barricades. 

The District needs to get the accesses done to our parcels off the road and get the easements up to date.  

GRANTS UPDATE

The BOR grant for $1 million is signed.  The $650,000 ARRA money through DRC is still up in the air because of the “Made in America” clause.  We still need to get a waiver stating that we can use pipe made in Canada.  We should have the waiver by the 19^th of November; if we get it.  We will put the Phase II piping project out to bid the week of November 22^nd, 2010.

Director Putnam made a motion authorizing Manager McDaniels to sign all the necessary contracts and agreements with ARRA, OWEB, DEQ & DRC after Attorney Hopp has reviewed the documents and approved them.  Motion was seconded by Director Cochran and carried unanimously. 

OWRC MEETING

Director Tuftin made a motion to send Manager McDaniels, Assistant Manager Rieck and Attorney Hopp to the OWRC annual conference which begins November 30^th, 2010 and ends December 3^rd, 2010.  Motion was seconded by Director Putnam and carried unanimously.

APPROVE VOUCHER LIST

Director Cochran made a motion to approve the November, 2010 voucher list.  Motion was seconded by Director Putnam and carried unanimously.

2011 BUDGETS REVIEW/DISCUSSION

Draft operating and long term funds budgets were distributed to all Board Members and changes to the drafts were discussed.  Director Cochran requested that the operating budget have an additional $10,000 put in as an equipment fund and the wage category should be increased approximately 2% or $10,000.  The operating budget draft shows approximately a $70,000 shortage.  The two adjustments noted would increase the shortage to approximately $90,000.  After discussion, it was decided to apply 75% of the shortage to the head gate fee and 25% of the shortage to the per acre water charge.   This will increase the head gate fee to about $592 per head gate and the per acre charge to $55. 

The long-term funds budget has been adjusted to show all of the cell tower income going towards the District’s Flex Lease payments and to establish an equipment fund and the first principal payment on the Flex Lease.  Other than this adjustment, all of the line items on this budget have been cut to the minimum and we are still short over $50,000.

The changes noted above will be applied to the first draft of the budgets.  The revised budgets will be reviewed at the next board meeting on December 14^th, 2010. 

ADJOURN

Director Putnam made a motion to adjourn the Regular Board Meeting at 11:47 a.m.  Motion was seconded by Director Cochran and carried unanimously.

RECONVENE

Vice Chairman Morrow reconvened the Regular Board Meeting at 12:10 p.m. and appointed Fran DeRock scribe.

MOTION TO FORECLOSE

Director Cochran made a motion authorizing Attorney Hopp to initiate foreclosures, for the District, on 13 properties that have unsatisfied liens on them which have been filed by the District.  The foreclosures are to be filed no sooner than 30 days after the liens were filed.  The motion was seconded by Director Putnam and carried unanimously. 

ADJOURN