REGULAR BOARD MEETING
OCTOBER 12TH , 2010, 10:00 A.M.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97701
BOARD: Bob Morrow, Stephen Putnam, Patricia Gainsforth, Dean Tuftin
STAFF: Elmer McDaniels, Kenneth Rieck, Bob Varco, Jan Wickham, Fran DeRock
ATTORNEY: Bill Hopp
ENGINEERS: Jon Burgi, Galen Norgang
GUESTS: none
Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.
APPROVE MINUTES
Director Putnam made a motion to approve the minutes of the September 14th, 2010 Regular & Executive Board Meetings and the September 28th, 2010 Special Board Meeting. The motion was seconded by Director Gainsforth and carried unanimously.
CRESCENT LAKE WATER REPORT
Per Manager McDaniels, Crescent Lake is at 58,000 acre feet of storage. We have paid back all of the water we got from Wickiup Reservoir. We took Crater Creek water in mid-July this year. This protects our water right in Crater Creek.
HCP REPORT
Manager McDaniels reached Bruce Suzumoto, the supervisor of Scott Carlin’s supervisor, by phone and found out Suzomoto was the one who pulled Carlin off of the TID HCP project to do 10J work. Suzumoto told McDaniels that he would get Carlin back on the project and the HCP will be in D.C. by November of this year.
UPDATE ON BILL MARTIN ROAD
Per Manager McDaniels and Jon Burgi, the road is about finished. Tom, from David Evans and Associates will work with the contractor to do the finishing details. TID will put a lock on the gate while the District still owns the road. When the contractor is done we can talk to the county about dedicating the road to the county. Burgi is encouraging the District to put “no trespassing” signs on the properties owned by TID. Other details of the project were discussed.
PROPERTIES FOR SALE
Per Director Gainsforth, we should post a large plat map at the entrance to Bill Martin Road showing the properties for sale once they are listed on the market. Then the realtor(s) will post their signs on individual lots. None of this should be done until the county has given the road approval.
OCTOBER VOUCHER LIST APPROVAL
Director Putnam made a motion to approve the October 2010 voucher list seconded by Director Tuftin. Motion carried unanimously.
CRESCENT LAKE SPILLWAY UPDATE
A Forest Service surveyor talked with Bob Varco & Ken Rieck. He stated that the spillway was two tenths of a foot too high. Varco & Rieck asked him to re-survey and find the highest point and get that reading. Now the Forest Service wants to talk about other issues at Crescent Lake.
GRANTS UPDATE
Per Jon Burgi, the Bureau of Reclamation has signed the grant agreement and TID is working on the process of requesting funds from them to cover prior expenses.
DRC is putting together their contracts for the ARRA money of $650,000 and the OWEB money of $850,000. These should be done this week.
The DEQ will be putting out their intended use plan regarding all the projects it will be funding soon. The District should know in a week or two what they will be able to borrow from DEQ. Once this is known, the DRC will then apply with OWEB for the loan amount in the form of a grant. Having our HCP completed would help this OWEB grant along.
Since the stimulus dollars (ARRA) and BOR funds need to be used on “made in America” materials, and our pipe for the piping project will be coming from Canada, we will need to get a waiver on this before we order the pipe. Consequently, we don’t want to go out to bid on the project until this waiver is completed. We should have a contractor on board to start the project by early November.
Engineer Burgi introduced Galen Norgang, of David Evans & Associates who is doing the construction management on the project. The project needs to be done by April 2011.
STOCK RUNS CLARIFICATION
The first stock run will be the week of November 15th, 2010. The District will probably not have the other two planned stock runs in January and February of 2011 due to the construction work in the canals. The District will need to notify our water users as soon as we know that the last two stock runs are being cancelled.
CERTIFICATION OF ELECTION FOR DIVISIONS #1 & #3
Since the only petitions filed for the positions of Director in Divisions #1 & #3 were Director Putnam & Director Tuftin there will be no election. Certificates of election were sent to Putnam & Tuftin.
OATH OF OFFICE
Director Putnam and Director Tuftin read and signed their oaths of office for Divisions #1 & #3 respectively. Their three year terms will begin in January 2011.
NEXT MEETING DATE
The next Regular Board Meeting will be held on November 9th, 2010 at 10:00 a.m. in the District’s Board Room.
ADJOURN
Director Putnam made a motion to adjourn the Regular Board Meeting at 10:53 a.m. seconded by Director Tuftin. Motion carried unanimously.
RECONVENE
Vice-Chairman Morrow reconvened the Regular Board Meeting at 11:27 a.m. and appointed Fran DeRock scribe.
MOTION AUTHORIZING SIGNATURE
Director Putnam made a motion to ratify TID’s comments to the Ryan Ranch Meadows EA and to authorize Attorney Hopp to sign the comments for Manager McDaniels. Motion was seconded by Director Gainsforth and carried unanimously.
ADJOURN
Director Gainsforth made a motion to adjourn the Regular Board Meeting at 11:29 a.m. Motion was seconded by Director Putnam. Motion carried unanimously.