REGULAR BOARD MEETING
SEPTEMBER 14TH , 2010, 10:00 A.M.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97701
BOARD: Bob Morrow, Stephen Putnam, Ron Cochran, Patricia Gainsforth
STAFF: Elmer McDaniels, Bob Varco, Jan Wickham, Fran DeRock
ATTORNEY: Bill Hopp
ENGINEER: Jon Burgi
GUESTS: Kevin Crew
Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.
APPROVE MINUTES
Director Putnam made a motion to approve the minutes of the August 10th, 2010 Regular & Executive Board Meetings seconded by Director Cochran. Motion carried unanimously.
CRESCENT LAKE WATER REPORT
Per Manager McDaniels, Crescent Lake is at 59,273 acre feet of storage right now. Assistant Manager Rieck had predicted we would end the season with about 50,000 and Manager McDaniels thinks we will end up with about 55,000. We have cut the canals back and will be cutting the reservoir back. We are pretty close to even on our Wickiup Reservoir pay back.
HCP REPORT
Manager McDaniels talked to Ritchie Graves in the regional administration office about the delay with our HCP and the problem with Scott Carlin. According to Mr. Graves the HCP is now in the legal department for review and will be in D.C. for final approval and in the Federal Register by the end of September. Manager McDaniels thinks this is the same song as before, different singer.
DWA
Jon Burgi and Bill Hopp attended the last DWA meeting. Burgi stated that Senator Merkley was there and there was a lot of political noise with no action. Attorney Hopp made it clear to the DWA that he was not there representing TID. Manager Britton of North Unit voiced to Hopp that he doesn’t like the DWA. Per Kevin Crew, who is on the Swalley Irrigation District Board, Swalley will be involved with DWA until it costs dollars.
There was further discussion by the Board regarding the pros and cons of the DWA. They decided that Director Cochran will go with Manager McDaniels to the DWA meetings as observers and Director Gainsforth will attend if Director Cochran cannot.
UPDATE ON MARTIN ROAD
The road has been started and is on schedule to be finished by the end of September. The gravel will go in after the end of the month.
WATER ASSESSMENTS UPDATE
Per Jan Wickham, TIDs open assessments currently total about $29,000.00. This is 3.77% of the total assessments for the year. Open assessments last year at this time were at about 4.53% of total, or $34,119.00. The collection ratio is still better this year than last.
There are currently 41 outstanding assessments. Of those, 14 are on payment plans, five others are setting up payments plans, 3 will pay by end of September, 8 are in foreclosure, 1 lien has already been filed and we have had no response from 10 users.
MOTION TO FILE LIENS
Director Cochran made a motion instructing Manager McDaniels to file Notices of Claim of Lien as outlined in section D, item number 9 of the Rules and Regulations of the District. Motion was seconded by Director Gainsforth and carried unanimously.
MOTION AUTHORIZING ASSISTANT MANAGER TO SIGN LIENS, ETC.
Director Cochran made a motion authorizing the Assistant Manager to sign liens, letters, and other miscellaneous paperwork, excepting check signing, in an emergency when the Manager is unavailable. Motion was seconded by Director Gainsforth and carried unanimously.
CITY OF BEND MEETING
Manager McDaniels attended a meeting with the City of Bend and several other agencies. The purpose of the meeting was to head off rumors about the City’s piping-hydro project. The City wanted to make sure everyone knew their first priority was to replace pipeline, although they ar not dropping the option to add a hydro plant.
SEPTEMBER VOUCHER LIST APPROVAL
Director Putnam made a motion to approve the August 2010 voucher list seconded by Director Gainsforth. Motion carried unanimously.
ADJOURN
Director Putnam made a motion to adjourn the Regular Board Meeting at 10:55 a.m. seconded by Director Gainsforth. Motion carried unanimously.
MOTION REGARDING SPECIAL BOARD MEETING
The following motion, which was made on September 14th, 2010 at 11:15 a.m., was transferred from the Executive Board Meeting Minutes to Regular Board Meeting Minutes:
Director Gainsforth made a motion to proceed forward with option B of the Tumalo Irrigation District Phase II piping project grant proposals. The proposals will be finalized or rejected at a Special Board Meeting on September 28th, 2010 at 10:00 a.m. at the District office. Director Cochran seconded the motion and it was carried unanimously.
RECONVENE
Vice-Chairman Morrow reconvened the Regular Board meeting at 11:30 a.m. and appointed Fran DeRock scribe.
MOTION TO DO HYDRO FEASIBILITY STUDY
Kevin Crew of Black Rock Consulting wants to do a hydro feasibility study on the District’s Columbia Southern Lateral Canal. He states that this lateral is probably the best location for hydro in Tumalo’s District. The State of Oregon, through its Business Development Department, is willing to approve a grant for 75% of the study. The study will cost approximately $7,000, the State would provide a grant for $5,250 and Tumalo Irrigation District would pay the difference of $1,750. The Board discussed the pros and cons of doing the study and the cost involved. The cost could be covered from the emergency fund in the Operating Budget.
Director Gainsforth made a motion to have Black Rock Consulting do the feasibility study and TID would cover the 25% not funded by the State of Oregon. Motion was seconded by Director Putnam and passed unanimously.
VOTE BY MAIL RESOLUTION
Director Cochran made a motion to approve a vote by mail for Divisions 1 & 3 elections in November 2010 should an election be necessary. Motion was seconded by Director Putnam and carried unanimously.
NEXT MEETING DATE
The next Regular Board Meeting is October 12th, 2010 at 10:00 a.m. in the District Board Room.
ADJOURN
Director Cochran made a motion to adjourn the Regular Board meeting at 12:07 p.m. seconded by Director Gainsforth. Motion carried unanimously.