REGULAR BOARD MEETING
AUGUST 10TH , 2010, 10:00 A.M.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97701
BOARD: Bob Morrow, Stephen Putnam, Ron Cochran, Patricia Gainsforth
STAFF: Elmer McDaniels, Kenneth Rieck, Jan Wickham, Fran DeRock
ATTORNEY: Bill Hopp
ENGINEER: Jon Burgi
GUESTS: Jim Schlueter, Greg Mohnen
Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.
APPROVE MINUTES
Director Putnam made a motion to approve the minutes of the July 13th, 2010 Regular & Executive Board Meetings seconded by Vice-Chairman Morrow. Motion carried.
AUGUST VOUCHER LIST APPROVAL
The August 2010 voucher list was approved by signature of all Board Members present.
CRESCENT LAKE WATER REPORT
Per Manager McDaniels, Crescent Lake is at 68,859 acre feet of storage right now. Assistant Manager Rieck is predicting Crescent will be at 50,000 acre feet at shut off this water season.
The new graph which Assistant Manager Rieck provided shows daily temperatures at Bend Feed and Tumalo Feed.
The Board has approved the shut off date of October 1, 2010 as the end of this year’s water season.
ENVIRONMENTAL ASSESSMENT UPDATE
The Environmental Assessment is complete. It took approximately 10 years to finish.
HCP REPORT
Per Jon Burgi, Scott Carlin has not returned his calls. Burgi will continue to try to get in touch with him. Manager McDaniels spoke with Nick Strader of Representative Walden’s office about this the other day and he is hoping his words will go on to Walden’s office.
DWA
Tumalo Irrigation District is the only group not committed to joining the DWA. The Alliance has gotten funds to do a Basin study. These types of studies have already been done. There were further negative comments regarding joining the DWA. Director Cochran has composed a letter regarding the DWA consisting of comments and questions from Board Members and Manager McDaniels. Attorney Hopp will meet with Cochran to re-write the letter and change the format so the comments can go out with our newsletter.
Director Putnam made a motion to reject the DWA MOU seconded by Director Cochran. Motion carried unanimously.
WATER ASSESSMENTS UPDATE
Per Jan Wickham, TIDs open assessments currently total about $64,700. This is 8.3% of the total assessments for the year. Open assessments last year at this time were at about 9.4% of total so the collection ratio is a little better this year. Ninety-five patrons are delinquent and 23 of these have not paid the first half of their assessments.
Regarding the Patrick Gisler bankruptcy, attorney Hopp has sent letters to both banks holding the debt on the Gisler properties regarding the unpaid assessments on these properties.
DECLARE PICKUP EXCESS EQUIPMENT
Director Gainsforth made a motion to declare service unit #28 as excess equipment so it can be sold. Director Putnam seconded the motion. Motion carried unanimously.
ROAD BID RESULTS
Taylor NW won the contract for the Martin Road construction. Theirs was the low bid at $161,000. The high bid was $251,000 from Knife River. There were 5 bids. The District is waiting for signatures on the Contract by Taylor NW. Director Gainsforth made a motion to accept the low bid seconded by Director Putnam. Motion carried unanimously.
ADJOURN
Director Putnam made a motion to adjourn the Regular Board Meeting at 10:57 a.m. seconded by Director Gainsforth. Motion carried unanimously.
RECONVENE
The Regular Board meeting reconvened at 11:40 a.m.
MOTION TO NEGOTIATE GRANT FUNDS
Director Gainsforth made a motion authorizing Manager McDaniels to move forward with the pursuit of funding from OWEB, DEQ, Special Districts and other available sources of public money to be used for TID projects and the extension of Tumalo Feed Canal. Motion was seconded by Director Putnam and carried unanimously.
ADJOURN
The Regular Board meeting was adjourned at 11:45 a.m. to return to the Executive Board meeting.
RECONVENE
The Regular Board meeting reconvened at 12:00 p.m. Vice Chairman Morrow called the meeting to order and appointed Fran DeRock scribe.
MOTION REGARDING LIEN & FORECLOSURE COSTS
Director Gainsforth made a motion to publish in the August newsletter the costs for liens placed on properties that have delinquent assessments in 2010. The administrative cost will be a flat fee of $425.00 and the court costs will be $89.54. There will also be additional attorney fees and foreclosure guarantee costs along with other possible court costs if the liens and past due assessments are not paid and the Board votes to file foreclosures on such properties at the December Board Meeting. Director Putnam seconded the motion and it carried unanimously.
NEXT MEETING DATE
Next Regular Board Meeting is Tuesday, September 14th, 2010 at 10:00 a.m.
ADJOURN
Director Putnam made a motion at 12:04 p.m. to adjourn, seconded by Director Gainsforth. Motion carried unanimously.