REGULAR BOARD MEETING
JUNE 8th 2010, 10:00 A.M.
TUMALO IRRIGATION DISTRICT OFFICE
64697 Cook Avenue
Bend, Oregon 97701
BOARD: Bob Morrow, Stephen Putnam, Ron Cochran, Dean Tuftin
STAFF: Elmer McDaniels, Kenneth Rieck, Bob Varco, Jan Wickham, Fran DeRock
ATTORNEY: Bill Hopp
ENGINEER: Jon Burgi
GUESTS: Greg Mohnen, Jim Schlueter, Nunzi Gould
Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.
APPROVE MINUTES
Director Putnam made a motion to approve the minutes of the May 11th, 2010 Regular and Executive Board Meetings seconded by Director Tuftin. Motion carried unanimously.
MAY VOUCHER LIST APPROVAL
Director Putnam made a motion to approve the June 2010 Voucher List seconded by Director Tuftin. Motion carried unanimously.
CRESCENT LAKE WATER REPORT
Per Manager McDaniels, Crescent Lake is at 73,376 acre feet of storage right now and will probably go to 75,000 acre feet soon. Tumalo Creek went from 90 second feet to 300 then peaked over 400 second feet after our rain storms last week. The telemetry and alarm systems are working. The sluice gate is closed since we don’t have the new motor yet.
HCP REPORT
Per Jon Burgi, there is nothing new happening. Burgi has called and left a message for Scott Carlin and has also called Terry Buchholz twice. He hasn’t heard back from anyone yet. If he doesn’t hear from Buchholz soon the District will go to Walden’s & Wyden’s offices to see if we can find out why we can’t get the HCP report moving off of Carlin’s desk.
DWA-NEWEST EDITION
A copy of the most recent edition of the DWA memorandum of understanding was distributed to the Board Members in their monthly packets for their review. No one can see much change in the MOU, if any, since the last revision. It is still the general consensus of the Board that TID continue to attend DWA meetings but refrain from joining the Alliance.
ROAD TO THE NINE LOTS UPDATE
Jon Burgi will be meeting with Deschutes County & ODOT regarding the emergency exit on the road to our nine lots. The District should be able to go out to bid on the road construction by the end of June.
ACCEPT AUDIT REPORT
One of the requests in the annual audit report from Greer, Mahr & Associates was that TID change it’s payroll dates to accommodate the timeliness of the timecards. As a result, pay periods will still be from the 1st through the 15th of each month and the 16th through the last day of each month. Beginning in mid July, the pay dates will be moved from the 15th & last day of the month to the 5th and 20th of each month. This will accommodate time card review before paychecks are written. Director Putnam made a motion to accept the annual audit report, seconded by Director Cochran. Motion carried unanimously.
REPORT ON RYAN RANCH MEETING
Per Manager McDaniels, all of the Irrigation District Managers met with the Forest Service concerning Ryan Ranch Meadows. The letter that was sent by DBBC to the Forest Service was discussed. The Districts told the Forest Service that they would need to divert the water to the Meadows only in the winter months and also put in gates and/or weirs. The Forest Service will now do an Environmental Assessment as part of their process to change the Meadows. There is some question as to who actually owns the dikes, etc. North Unit seems to have more records regarding the work that was done at Ryan Ranch in the past. There are studies going on by the Forest Service now regarding the sinkholes and dikes. They are talking about using the meadows for educational and recreational purposes mainly. The Districts need to be aware of any possible changes the Forest Service wants to make to the area.
SECOND READING OF RULES & REGULATIONS AMENDMENT
The second reading of the amendment and addition to the rules and regulations of the District was read by scribe Fran DeRock. Director Cochran made a motion to approve the revisions, seconded by Director Putnam. Motion carried unanimously. Attorney Hopp requested that the District send him a copy of the Rules & Regulations once they are amended.
ENVIRONMENTAL ASSESSMENT UPDATE
Per Jon Burgi, David Evans and Associates has sent replies to the Bureau of Reclamation regarding comments to the original EA. We are waiting for final direction and comments back from the Bureau. After that is received and the EA is adjusted accordingly, it will be complete and will not go back for public comment again.
WATER TRANSFER APPROVAL
Director Putnam made a motion to approve the transfer of 2 water acres from Snyder to DLMM Properties, LLC. Motion seconded by Director Cochran. Director Tuftin abstained, since he is part of DLMM Properties and Vice-Chairman Morrow approved. Motion carried.
ASSESSMENT PAYMENTS UPDATE
Jan Wickham updated the Board on the status of assessment collections to date. We have approximately $311,000 outstanding in assessments. This is about $2,000 higher than this time a year ago and about $22,000 of the first half is delinquent. Attorney Hopp is dealing with water user foreclosures as far as notifying the lenders on these properties regarding assessments due.
LETTER FROM RYAN BOONE
A copy of water user Ryan Kim Boone’s letter was sent to the Board in their monthly packets for review. Mr. Boone is correct regarding the water he receives. He is not getting all of his water allocation. His pond is too high. When his pond fills and backs up into the weir the water goes on down the lateral and does not build up storage in his pond. He has been told by several District employees that his pond is too high and he needs to lower it. The Board agrees that the District is not responsible for Boone’s problem. The District will draft a letter to Mr. & Mrs. Boone regarding their problem and also to tell them that we will not reimburse them for any losses they may have due to lack of full water delivery. Manager McDaniels will sign the letter and copy it to all Board Members.
NEXT MEETING DATE
Next Regular Board Meeting is Tuesday, July 13th, 2010 at 10:00 a.m.
ADJOURN
Director Putnam made a motion to adjourn the Regular Board Meeting at 10:59 a.m. seconded by Director Tuftin. Motion carried unanimously.