May

 

REGULAR BOARD MEETING

MAY 11th  2010, 10:00 A.M.

TUMALO IRRIGATION DISTRICT OFFICE

64697 Cook Avenue

Bend, Oregon  97701

 

 

 

BOARD:         Bob Morrow, Stephen Putnam, Patricia Gainsforth, Ron Cochran, Dean Tuftin      

STAFF:           Elmer McDaniels, Kenneth Rieck, Bob Varco, Jan Wickham, Fran DeRock         

ATTORNEY:  Bill Hopp

ENGINEER:   Jon Burgi

GUESTS:       Greg Mohnen

 

Vice-Chairman Morrow called the meeting to order at 10:02 A.M. and appointed Fran DeRock scribe.

 

APPROVE MINUTES

 

Director Putnam made a motion to approve the minutes of the April 13th, 2010 Regular and Executive Board Meetings seconded by Director Cochran, with the following changes:  In the Regular Board Meeting Minutes under Tumalo Fish Ladder Update, the word AS in the third sentence will be changed to BECAUSE; under Meeting With ODOT, the words WILL BE BUILDING TO ITS will be changed to PLANS FOR IT’S in the first sentence; and under Meeting With The DRC, the words WILL BE will be changed to ARE and the word POTENTIALLY will be inserted after the word MILLION in the second sentence.  Motion carried unanimously.

 

MAY VOUCHER LIST APPROVAL

 

Director Putnam made a motion to approve the May 2010 Voucher List seconded by Director Gainsforth.  Motion carried unanimously.

 

CRESCENT LAKE WATER REPORT

 

Per Manager McDaniels, Crescent Lake is at 68,172 acre feet of storage right now. Tumalo Creek is not producing yet because of the cold weather.  The District is projecting 80-85% water delivery this year. 

 

HCP REPORT

 

Manager McDaniels was in Portland on April 22nd, 2010 for the DBBC working group of the HCP.  He said Scott Carlin was at the meeting and he asked him what the problem was with getting the TID HCP paper off of his desk.  Carlin said it should be sent to Washington D.C. the last of May.  The DBBC is still having problems with Carlin also.  Per Attorney Hopp this delay could go on for several years.  If the District hasn’t heard the HCP is moving to D.C. by the 3rd of June we will talk to Terry Buchholz again to push and talk to Carlin’s bosses about the hold up.

 

ENVIRONMENTAL ASSESSMENT

 

Per Jon Burgi, the written comments on the EA have been reviewed and none of the comments seem serious. We will be responding to some of the comments. (Copies of the comments are in the Board Meeting Minutes binder at the TID office)  Burgi has been in contact with Dave Kaumheimer with the U.S. Bureau of Reclamation.  He is very helpful in moving the Assessment forward and should be done with his review within a week or two after our responses are written.  The EA should be complete by mid to late summer and is required when using federal funds for the Tumalo Feed Canal.

 

 

RYAN RANCH

 

Manager McDaniels, Assistant Manager Rieck, Attorney Hopp, Engineer Burgi, Watermaster Gorman and Bob Main made a field trip to Ryan Ranch Meadows/Pasture on April 20th, 2010.  Assistant Manager Rieck gave the Board a power point presentation of the trip and a site review and history of the area.  The area now belongs to the Forest Service. Per Manager McDaniels, we need to continue to repair breaches in the dikes and not ignore the maintenance.  Without our continued interest in the area the Forest Service could decide to breach the dikes and we would lose a lot of our Crescent Lake stored water supply.  The Deschutes Basin water districts will meet before talking again to the Forest Service. 

 

DWA MEETING

 

County Commissioner Allen Unger chaired the Deschutes Water Alliance meeting.  He asked that those present had send letters of support for the Tumalo Environmental Assessment.  None sent letters.  Manager McDaniels and Director Gainsforth attended the meeting and commented that the DWA seems to be a futile effort.

 

ROAD TO THE NINE LOTS

 

The initial survey of the road is complete.  David Evans & Associates is doing the design work. (Cut & fill, culverts, etc.)  Engineer Burgi will meet with the Highway Department, etc. to make sure all access routes are ok among other items.  We should be able to go out to bid for the construction by mid-June.  Construction should be able to start by summer.  Once the road is in, plot plans for the lots will be drawn and filed, septic test holes will be done, etc.  We should be able to market the lots for sale soon.  The District needs to discuss the possibility and costs of running power to the lots in the future.

 

DBBC TOUR

 

Manager McDaniels and Assistant Manager Rieck did a slide presentation on Tumalo’s water conservation projects for the Regional Director of U.S. Fish & Wildlife, Robyn Thorson, on May 5th, 2010.   There were about 10 people in attendance.  The stop at our office by Ms. Thorson was part of a two day tour of DBBC projects.

 

TUMALO COMMUNITY PLANNING MEETING

 

Attorney Hopp attended the Community Planning Meeting.  There was discussion of stop lights, frontage roads, etc.  We need to stay involved in this planning process since the District owns considerable property in the area and operates its water district from the community of Tumalo.

 

SWALLEY IRRIGATION DISTRICT RIBBON CUTTING

 

The ribbon cutting for the Ponderosa Hydroelectric Plant will be May 26th, 2010.

 

OWRD OPEN HOUSE

 

The OWRD open house on May 13th, 2010 will hear input from the public about water needs in Oregon.

 

CHANGE DISTRICT RULES & REGULATIONS

 

Attorney Hopp has written a draft amendment and addition to the District’s Rules & Regulations regarding delinquency, foreclosure and payment contracts.  See the attached copy of Regulation #9 as amended and changed and the new Regulation #10 as written and changed. Both were read at the Board Meeting.  Director Cochran made a motion to approve the change and addition to the Rules & Regulations, seconded by Director Gainsforth.  Motion carried unanimously.  This is the first reading of the change and addition to the Rules & Regulations which is approved.   Second reading to approve will be at the June 8th, 2010 Board Meeting.

 

STATE LAND EXCHANGE

 

The state land exchange with the District that was in progress last summer (2009) and had apparently failed because TID would not agree to pay for $2,000 of the cost of the exchange has apparently been completed by the State.  The current County records show that ownership has changed back to the State of Oregon on the lot Tumalo most desired.  The District was not aware this had happened.  Fortunately, the District did not have to pay for any of the exchange.

 

2009 AUDIT REPORT

 

Chris Mahr of Greer, Mahr & Associates distributed copies of the 2009 District Financial Audit Report and accompanying papers.  These papers are a discussion of such issues as deficiencies found, recommendations for changes, possible segregation of duties, documentation, payroll processing and grant regulations.  Mr. Mahr covered the major points of the audit and discussed the findings of the auditors.  The Board will review the Audit and vote to accept or reject it at the June Board Meeting.   The Audit will be available in the TID office, for review by anyone interested, once the Board has approved it.

 

LAIDLAW BUILDING ENCROACHMENT

 

Attorney Hopp is waiting for the deeds showing the lot line adjustments for the Laidlaw Building Encroachment next to the TID office building lots.

 

SHARON HERVEY BANKRUPTCY

 

Per Attorney Hopp, since the first ½ of the Hervey assessment was unpaid and delinquent when Hervey filed for bankruptcy we will not be able to collect this and should write it off.  The amount is $279.50 plus interest.

 

NEXT MEETING DATE

 

Next Regular Board Meeting is Tuesday, June 8th, 2010 at 10:00 a.m.

 

ADJOURN

 

Director Putnam made a motion to adjourn the Regular Board Meeting at 12:32 p.m. seconded by Director Cochran.  Motion carried unanimously.