REGULAR BOARD MEETING
September 8th, 2009 10:00 A.M.
64697 Cook Avenue
Bend, Oregon 97701
BOARD: Bill Martin, Bob Morrow, Stephen Putnam, Ron Cochran, Patricia Gainsforth
STAFF: Elmer McDaniels, Jan Wickham, Ken Rieck, Bob Varco, Fran DeRock
ATTORNEY: Bill Hopp
ENGINEER: Jon Burgi
GUESTS: Patrick Griffiths, David Newton, Alan Unger, Kyle Gorman
Chairman Martin called the meeting to order at 10:00 A.M. and appointed Fran DeRock scribe.
APPROVE MINUTES
Director Putnam made a motion to approve the minutes of the August 11th, 2009, Regular Board Meeting and Executive Board Meeting and the August 18th, 2009 Special Board Meeting, seconded by Vice Chairman Morrow. Director Cochran requested that the Minutes Correction in the Regular Minutes of August 11th be moved to the Executive Minutes of August 11th. Motion carried unanimously with the change requested.
SEPTEMBER VOUCHER LIST APPROVAL
Director Putnam made a motion to approve the September, 2009 voucher list, seconded by Vice-chairman Morrow. Motion carried unanimously.
CRESCENT LAKE WATER REPORT
Per Assistant Manager Rieck, the District should have about 62,000 acre feet carryover in Crescent Lake at the end of the water season this year.
HCP UPDATE
Per Engineer Burgi, Scott Carlin is finishing his report that will be advertised in the Federal Register.
FISH LADDER UPDATE
Per Engineer Burgi, David Evans and Associates is finalizing the plans for this project with the District. They should be putting the project out to bid for Contractors next week. We should be getting the permit to remove fill in Tumalo Creek very soon. DEA is working on getting an extension of time on the work permit to January 15th, 2010.
DELINQUENT WATER USER ACCOUNTS
As of this Board Meeting, there are 58 water users with unpaid assessments. Total outstanding is about $40,000. The District’s office staff will be contacting all who haven’t paid next week, to see if they can make payment arrangements. Six users have already made payment arrangements with the office. Balances of less than $20 will be carried forward to next year.
PROPERTY FOR SALE UPDATE
The lots on Laidlaw Butte & the .62 acre lot are advertised for sale. Three people have looked at the acreage properties, but there is no serious interest. The lot of record request for the .62 acre property is going to the County today to be processed.
VOTE BY MAIL RESOLUTION
Director Putnam made a motion to approve the Resolution to vote by mail for the upcoming District election, if we have one, seconded by Director Gainsforth. Motion carried unanimously.
DESCHUTES WATER ALLIANCE
Alan Unger (County Commissioner), Kyle Gorman (Regional Manager of OWRD), Patrick Griffiths (Water Resource Coordinator for the City of Bend) and David Newton (Owner of Newton Consultants) attended the Board meeting and spoke with the Board in support of the DWA. They are members of the Alliance and want to encourage the District to join the organization. The first meeting of the DWA is October 12th, 2009. Manager McDaniels will attend this meeting. Subsequent to this meeting, the District will listen to the DWA but prefers not to join the Alliance right now.
LETTER FROM OWRD TO ATTORNEY HOPP
The OWRD has sent a letter to Attorney Hopp stating that they will need $2,000 from TID to go forward on the land exchange with State Lands. The Board will not approve the additional $1,000 over the $1,000 they have already offered to pay and they have instructed Attorney Hopp to notify OWRD of this decision.
WATER LAW SEMINAR
Manager McDaniels and Attorney Hopp will be attending the Water Law Seminar on September 24th & 25th, 2009.
ARTICLE REGARDING WATER LEGISLATION
Director Putnam brought to the Board’s attention an article regarding changing the Clean Water Act wording. The change would allow the Corps of Engineers & EPA power over all waters. TID needs to stay abreast of what is happening with this legislation.
ADJOURN
Director Putnam made a motion at 11:35 a.m. to adjourn, seconded by Director Gainsforth. Motion carried unanimously.
RECONVENE
Chairman Martin reconvened the Regular Board Meeting at 12 noon and appointed Fran DeRock scribe.
RESOLUTION
Director Cochran made a motion to write a resolution appointing Chairman Martin as signer of loan papers from Wedbush Morgan Securities for the Flex Lease/Loan the District has applied for. Motion was seconded by Director Putnam and carried unanimously. The resolution will be written and signed by the Board at the next Board Meeting.
MOTION TO FILE LIENS
Director Putnam made a motion to file liens on property in the District that has outstanding assessments due for 2009. This is to uphold the District’s legal obligation and by-laws. Those who have made payment arrangements with the office will not have liens filed. The motion was seconded by Director Gainsforth & carried unanimously. Bookkeeper Wickham will give the list of accounts that should have liens filed against them to Attorney Hopp by the end of September.
HIGHWAY DEPARTMENT MEETING
Director Gainsforth & Maintenance Supervisor Varco attended the State Highway Department meeting on August 11th, 2009 held at Tumalo Town Hall. The Department discussed the turn lane changes on highway 20 in Tumalo that will take place in the near future.
COUNTY PLANNING MEETING
County Planning Department held a meeting on August 26th, 2009 to discuss the possibility of rezoning in the Community of Tumalo. Manager McDaniels & Attorney Smith attended. No one else showed. Another meeting will be held at a date yet to be set. The District needs be aware of any possible changes to zoning in the Tumalo area.
NEXT MEETING DATE
Tuesday, October13th, 2009 at 10:00 a.m.
ADJOURN
Director Putnam made a motion to adjourn at 12:08 p.m., seconded by Director Cochran. Motion carried unanimously.