REGULAR BOARD MEETING
August 14, 2007, 10:00 A.M.
TUMALO IRRIGATION DISTRICT
64697 COOK AVENUE
BEND, OREGON 97701
BOARD: Bill Martin, Bob Morrow, Steve Putnam, Patricia Gainsforth, Ronald Cochran
STAFF: Elmer McDaniels, Cyndi Presnell, Jan Wickham, Ken Rieck, Bob Varco
ATTORNEY: Bill Hopp
ENGINEERS: Jon Burgi
GUESTS: Greg Mohnen
Chairman Martin called the meeting to order at 10:00 A.M. and appointed Cyndi Presnell scribe.
APPROVAL OF MINUTES
Director Putnam made a motion to approve the minutes of the July 10, 2007 Regular Board Meeting and July 10, 2007 Executive Board Meeting, seconded by Director Morrow, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Putnam made a motion to approve the August 2007 Voucher List, seconded by Director Cochran, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels said the District is relying fully on Crescent Lake water. Crescent Lake currently has 43,079 acre feet and is 50% full. Assistant Manager Ken Rieck said he was going down to trim it out this week.
HABITAT CONSERVATION PLAN
Manager Elmer McDaniels, Assistant Manager Ken Rieck, Attorney Bill Hopp and Jon Burgi of David Evans & Associates attended a meeting with Scott Carlin from NMFS. It was said that Mr. Carlin understood the reasons TID felt it necessary to write an individual HCP as opposed to joining forces with the DBBC.
TUMALO FISH SCREEN FENCE HEARING
Manager McDaniels reported that the County Commissioners agreed to hear the appeal regarding the fence around the Tumalo Feed Canal Fish Screens. The date and time of the hearing with the County Commissioners has yet to be set.
BRIDGE OVER CANAL AT BUCK DRIVE
Manager McDaniels said that Mr. Stone has resurfaced ½ of the bridge surface with plywood decking. Load bearing capability is unknown. Manager McDaniels was unsure as to whether or not the Fire Dept. would accept the repairs.
PRESENTATION OF THE 2006 AUDIT REPORT
Mr. Chris Mahr of Greer Mahr and Associates presented the Audit report for 2006. Mr. Mahr said it was a clean report with no violations. Mr. Mahr made some recommendations regarding the Capital Asset amount. This amount is currently $500.00; he suggested increasing it to $1000.00. This would save work and time on figuring depreciation on such a low dollar amount item. Mr. Mahr made suggestions for improving recordkeeping in a few areas. He reviewed investments and the District’s capital assets. He warned that some new state standards are being implemented and this may create some additional work for TID staff.
LETTER FROM BALL JANIK
Letter was reviewed and is made part of the minutes. The Board agreed to keep it under consideration, pending receipt of an acceptable proposal.
NORTHWEST OPERATORS TOUR
Information on the tour was reviewed and made part of the minutes. Manager McDaniels said anyone wishing to attend was welcome to attend.
PUBLIC HEARING – URBAN GROWTH RESERVE
Attorney Bill Hopp attended the joint meeting. He submitted written testimony on behalf of TID. He requested an intergovernmental agreement between the County and TID to have the canals and piped canals mapped and recorded into County record.
NEWS ARTICLES IN THE BULLETIN
The Board reviewed several articles and editorials taken from the Bend Bulletin. These articles were entered as part of the minutes.
WATER SHUT OFF DATE
Manager McDaniels said the water shut off date is scheduled for September 28, 2007. Director Cochran questioned the possibility of leaving the water on until October 14th. Manager McDaniels said only a couple dozen water users still want water at that point anyway. The savings of over 5000 AF in the lake are vital for next season, with the reservoir levels below 50% capacity.
RULES AND REGULATIONS
The first reading of an Amendment to the Rules and Regulation read as follows:
2. Season: The irrigation season provided in the water rights certificates extends from April 15 through October 14. The non-irrigation season begins October 15 and ends April 14. During the non-irrigating season, the District delivers water for stock purposes for approximately five days at approximate six-week intervals, depending upon weather conditions and the maintenance program. The Board of Directors may adjust the actual irrigation delivery season by vote at the March and August Board Meetings so as to better manage the available irrigation water.
Director Putnam made a motion to amend the Rules and Regulations, seconded by Director Morrow, motion carried unanimously. This amendment requires a second reading at the September 11, 2007 Board Meeting.
OTHER BUSINESS
Transfer of Capital Funds - Assistant Manager Ken Rieck asked the Board’s permission to transfer an additional $24,194.97 into the operating fund from the long term fund. The total cost of the Deschutes River Ranch Tail water project was $44,194.97. The 2007 budget allowed for $20,000.00 of in-house spending. The District had an opportunity to hire Weekly Brothers Construction this past Spring at a cost of $36,861.00. The job is complete and will not require budget amounts for future years. Director Putnam made a motion to allow $24,194.97 be transferred from the Long Term account to reimburse the Operating account, seconded by Director Cochran motion carried unanimously.
Director Gainsforth reported on her experiences with the Klippel group and their private ditch. Ditchrider Steve O’Neal had provided Director Gainsforth with multiple readings on the ditch. Field Supervisor Bob Varco commented on a similar situation he was handling on another private ditch.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, September 11, 2007, at 10:00 A.M., at the District Office.
ADJOURNMENT
Director Putnam made a motion that the Regular Board Meeting be adjourned at 12:12 P.M., seconded by Director Morrow, motion carried unanimously.