ANNUAL/REGULAR BOARD MEETING
JANUARY 9, 2007, 10:00 A.M.
TUMALO IRRIGATION DISTRICT
64697 COOK AVENUE
BEND, OREGON 97701
BOARD: Bill Martin, Bob Morrow, Steve Putnam, Ronald Cochran, Patricia Gainsforth
STAFF: Elmer McDaniels, Cyndi Presnell, Jan Wickham, Ken Rieck, Bob Varco
ENGINEER: Kevin Crew
GUESTS: Greg Mohnen, Monte Dahlman, Jeff Rola
Chairman Martin called the meeting to order at 10:00 A.M. and appointed Cyndi Presnell scribe.
Directors’ Oath of Office
Director Ronald W. Cochran, Division #4 took the Oath of Office.
APPROVAL OF MINUTES
Director Putnam made a motion to approve the minutes of the December 12, 2006 Regular Board Meeting and December 12, 2006 Executive Board Meeting, seconded by Vice-Chairman Morrow, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Putnam made a motion to approve the January 2007 Voucher List, seconded by Director Gainsforth, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels said that Crescent Lake has 40812 acre-feet.
HIGHLINE AND COUCH LATERALS
Bob Varco said that installation is complete with the exception of a few spots. There are no flow meters installed as of yet, but it is working well.
ELECTION OF OFFICERS
Director Putnam made a motion to nominate William F. Martin for Chairman to the Board, seconded by Director Gainsforth, motion carried unanimously. Director Gainsforth made a motion that the nominations for Chairman to the Board be closed, seconded by Director Putnam, motion carried unanimously. William F. Martin is Chairman to the Board for 2007.
Director Putnam made a motion to nominate Robert A. Morrow for Vice-Chairman to the Board, seconded by Director Gainsforth, motion carried unanimously. Director Putnam made a motion that the nominations for Vice-Chairman to the Board be closed, seconded by Director Gainsforth, motion carried unanimously. Robert A. Morrow is Vice-Chairman to the Board for 2007.
APPOINT SECRETARY - MANAGER TO THE BOARD
Director Putnam made a motion that Elmer G. McDaniels be appointed as Secretary-Manager to the Board, seconded by Vice-Chairman Morrow, motion carried unanimously.
RESOLUTION OF 2007 WATER CHARGES
See attached copy of Annual Budget – Budget Resolution. The proposed increases are: base fee - $20.00 per account ($395.00 per account), and per acre fee - $2.00 per acre ($42.00 per acre). Director Putnam made a resolution that the 2007 Water Charges be approved, seconded by Vice-Chairman Morrow, resolution carried unanimously.
RESOLUTION OF 2007 DISTRICT FEES
See attached copy of District Fees 2007. Director Putnam made a resolution to approve the 2007 District Fees, seconded by Director Gainsforth, resolution carried unanimously.
RESOLUTION OF 2007 BOARD MEETING FEES
Vice-Chairman Morrow made a resolution to approve the 2007 Board Meeting Fees of $50.00 per meeting, maximum $100.00 per month, seconded by Director Putnam, resolution carried unanimously.
RESOLUTION OF 2007 AUTHORIZED CHECK SIGNERS
Director Putnam made a resolution to approve Authorized Check Signers for 2007 to include each of the Board Members and Secretary-Manager, seconded by Director Gainsforth, resolution carried unanimously. The Authorized Check Signers are Chairman William F. Martin, Vice-Chairman Robert A. Morrow, Director Stephan L. Putnam, Director Patricia M. Gainsforth, Director Ronald W. Cochran, and Secretary-Manager Elmer G. McDaniels.
AUTHORIZATION TO TRANSFER FUNDS
Director Putnam made a resolution to authorize William F. Martin, Elmer G. McDaniels, and Cynthia Presnell to transfer funds between accounts, seconded by Vice-Chairman Bob Morrow, resolution carried unanimously.
SET REGULAR BOARD MEETING DATE AND TIME
Vice-Chairman Morrow made a motion to set the Regular Board Meeting, date and time at the second Tuesday of the month, 10:00 A.M., in the District office, seconded by Director Putnam, motion carried unanimously.
AMMENDMENT TO THE BY-LAWS
Director Putnam resolved to amend the by-laws to read as follows: A.7.b. The Board shall hold its Annual Meeting at the District office on the second Tuesday of each January., seconded by Director Gainsforth, resolution carried unanimously. This resolution will require a second reading at the February 13, 2007 meeting.
BRILES AND WALKER MEASURE 37 CLAIMS
Manager McDaniels discussed Walker’s claim to split their property into 45 acre tracts.
Background was given and discussion took place concerning the District’s current policy for handling subdivided property. Engineer Kevin Crew talked about borrowing some (subdivision) policy information from Swalley Irrigation District. He talked about the importance of upfront coordination with the developers and most importantly, that all of the design specifications are met prior to signing the plat. Attorney Hopp suggested that he, Manager McDaniels, Assistant Manager Ken Rieck, and Engineer Kevin Crew form a committee and review several policies, combine the important points that apply to the District and then present that to the Board. Director Gainforth suggested that a board member be part of that committee as well, and volunteered herself.
The Briles Measure 37 claim was discussed. Attorney Hopp made a point that if a lot line adjustment was made then the property would no longer be subject to a Measure 37 claim.
OTHER BUSINESS
Tumalo Reservoir Trespassing: Director Cochran questioned the District’s policy on trespassing at Tumalo Reservoir. Attorney Hopp explained that we currently have an “all or nothing policy” with the Sheriff’s Department on the trespass issue. Director Gainsforth suggested that District do an “Education and Information” piece on our trespassing policy, in line with Water Quality, due to the harmful pollutants that enter the water from motor vehicles and dumping.
Water Leasing Newsletter from Deschutes River Conservancy: The board discussed the portion of the newsletter on the Weed Control Policy. Director Cochran asked who would police it. Assistant Manager Rieck said that a representative from the DRC would inspect the property of the program participants. Participants who were found to have a weed problem would then be excluded from the repayment portion of the program.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, February 13, 2007, at 10:00 A.M., at the District Office.
ADJOURNMENT
Vice-Chairman Morrow made a motion that the Regular Board Meeting be adjourned at 11:41 A.M., seconded by Director Putnam, motion carried unanimously.
RECONVENED:
Director Putnam made a motion to re-open the Regular session, seconded by Vice Chairman Morrow, motion carried unanimously.
Chairman Martin called the meeting to order and appointed Cyndi Presnell scribe at 12:21 P.M.
COI WATER:
Vice–Chairman Morrow made a motion to give Secretary–Manager McDaniels the authority to negotiate the purchase of water rights from COI and report back to the board for approval. Director Putnam seconded, and the motion carried unanimously.
Vice-Chairman Morrow made a motion to fund the purchase of COI Water rights by using the Emergency Fund (Long-Term Fund). Director Putnam seconded, and the motion carried unanimously.
CARNAHAN:
Director Putnam made a motion to give Mr. Carnahan a revocable license to operate his pond on District property with six months notice to move if necessary. Director Gainsforth seconded, and the motion carried unanimously.
CORRECT BY-LAWS:
Director Cochran made a resolution to correct the By-Laws to include the executive session conform to Oregon State Law. Director Gainsforth seconded, and the resolution carried unanimously.
ADJOURNMENT:
Vice-Chairman Morrow made a motion that the Regular Board Meeting be adjourned at 12:28 P.M., seconded by Director Putnam, motion carried unanimously.