REGULAR BOARD MEETING
SEPTEMBER 12, 2006, 10:00 A.M.
TUMALO IRRIGATION DISTRICT
64697 COOK AVENUE
BEND, OREGON 97701
BOARD: Bob Morrow, Steve Putnam, Patricia Gainsforth, Jim Schlueter
STAFF: Ken Rieck, Shelby Smith, Jan Wickham, Bob Varco
ATTORNEY: Bill Hopp
ENGINEER: Kevin Crew
GUESTS: Jeremy Giffin, Kit Korish, Greg Mohnen, Stephen Newell, Lisa Armstrong
Note: Manager McDaniels was absent due to an illness in the family.
Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe.
APPROVAL OF MINUTES
Director Putnam made a motion to approve the minutes of the August 8, 2006 Regular Board Meeting and August 8, 2006 Executive Board Meeting, seconded by Director Gainsforth, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Putnam made a motion to approve the September 2006 Voucher List, seconded by Director Gainsforth, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Assistant Manager Rieck said that Crescent Lake has 30,650 acre-feet, 35% full. He estimates 26,000 acre-feet at the end of the irrigation season.
JEREMY GIFFIN, OREGON WATER RESOURCES DEPARTMENT
Mr. Giffin said OWRD has struck a deal with Central Oregon Irrigation District this year, in which they are trying to take water out of Wickiup, possibly 1,000 acre-feet, to use in Tumalo Irrigation District, because Crescent Lake is low and Wickiup is full. Attorney Hopp said TID has some rights to Wickiup, because we deliver COID water within TID. Mr. Giffin said he is not getting good data off of the flow meters at the Bend Feed Canal and Tumalo Feed Canal, especially when the pipes aren’t full. Mr. Rieck said as we put in more pipe, the existing flow meters can’t handle it. Anything below 80 cfs is wrong, between 80 cfs and 160 cfs is good. We plan to eliminate that hydromet station, move it up to the dam, replace the weir at the dam, and have the hydromet run off a float on the weir.
TUMALO FEED CANAL FISH SCREEN AND DIVERSION
Bob Varco showed the Board a damaged broom that slid down in the channel. Both brooms are severely damaged, after less than two years use. Kevin Crew said he would review and propose a correction. Mr. Rieck said we will start cleaning the pond in front of the Tumalo Feed Canal Fish Screen on Monday, September 25, 2006. Shevlin Sand & Gravel will supply the equipment, and will take the material as it is removed.
-2- Minutes of Regular Board Meeting, September 12, 2006
GROUND WATER PATRON POLICY AND WATER RIGHT EXIT CONTRACT
Tabled until October Board Meeting.
REALTOR – KIT KORISH
Mr. Korish asked what the Board wants from him. They said they are looking for options to maximize the value of the District’s 560 acres, in preparation for the possibility of developing this property in the future. Mr. Korish said he will prepare a written report to be presented at the October Board Meeting.
2005 ANNUAL AUDIT REPORT APPROVAL
Director Schlueter made a motion to approve the 2005 Annual Audit Report, seconded by Director Putnam, motion carried unanimously.
TUMALO COMMUNITY ASSOCIATION
Lisa Armstrong said she has nothing new to discuss.
CHRIS MAHR, GREER, MAHR & ASSOCIATES
Tabled until October Board Meeting.
WATER SHUT OFF, SEPTEMBER 29, 2006
The 2006 irrigation season will end September 29, 2006.
DECISION ON TWO LOTS BY DESCHUTES COUNTY HEARINGS OFFICER
Moved to Executive Board Meeting.
CITY OF BEND TRAIL EXPANSION
Manager McDaniels attended the first meeting on the trail expansion. Attorney Hopp said the City of Bend is updating their master plan, including their trail system. They are looking at the maintenance roads next to waterways, such as irrigation canals, as trails. We furnished a copy of the trail agreement between the District and Bend Park & Recreation District. According to the agreement, if we have fee title to the land, we gave them a permit to use the land for trails, as long as they assumed responsibility for liability and maintenance. If we have an easement, we do not object to the use of the land for a trail, but permission has to come from the owners.
RISK ASSESSMENT
Mr. Crew said he spent a day looking at Central Oregon Irrigation District’s system, to identify possible risk areas. He suggested that areas of Tumalo Irrigation District bear looking at, such as bridges, other structures, fencing at intakes, etc. Director Gainsforth made a motion that District personnel do its own drive around to
-3- Minutes of Regular Board Meeting, September 12, 2006
identify these areas of potential liability and possible weaknesses in the system, seconded by Director Schlueter, motion carried unanimously. Attorney Hopp suggested that each Director conduct the drive around in his or her division, along with Manager McDaniels.
DESCHUTES RIVER CONSERVANCY, SILENT AUCTION, SEPTEMBER 23, 2006
See attached invitation.
RESOLUTION FOR MAIL-IN ELECTION
Director Putnam made a resolution to conduct the Board of Directors Election by mail this year, seconded by Director Gainsforth, resolution carried unanimously.
DELINQUENCIES
Ms. Smith said we have seven delinquent accounts, for a total of $3,987.82. Delinquent accounts were notified by Regular Mail and Certified Mail on September 1, 2006. Director Putnam made a motion to approve filing Notice of Right to Lien on the properties with delinquent accounts, seconded by Director Schlueter, motion carried unanimously. Attorney Hopp asked to have the list of delinquencies in his office no later than September 26, 2006.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, October 10, 2006, at 10:00 A.M., at the District Office.
ADJOURNMENT
Director Putnam made a motion that the Regular Board Meeting be adjourned at 11:15 A.M., seconded by Director Schlueter, motion carried unanimously.