REGULAR BOARD MEETING
AUGUST 8, 2006, 10:00 A.M.
TUMALO IRRIGATION DISTRICT
64697 COOK AVENUE
BEND, OREGON 97701
BOARD: Bill Martin, Bob Morrow, Steve Putnam, Patricia Gainsforth, Jim Schlueter
STAFF: Elmer McDaniels, Ken Rieck, Shelby Smith, Jan Wickham, Bob Varco
ATTORNEY: Bill Hopp
GUESTS: Carolyn Davis, Lisa Armstrong, Susanna Harrison, Alice Long, Jeff Rola, Nancy Colton
Chairman Martin called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe.
APPROVAL OF MINUTES
Director Putnam made a motion to approve the minutes of the July 11, 2006 Regular Board Meeting and July 11, 2006 Executive Board Meeting, seconded by Vice-Chairman Morrow, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Schlueter made a motion to approve the August 2006 Voucher List, seconded by Director Putnam, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels said that Crescent Lake has 37,170 acre-feet, 43% full. At the end of last year, Crescent Lake had 11,000 acre-feet, this year the estimate is 25,000 acre-feet.
TUMALO COMMUNITY ASSOCIATION
Lisa Armstrong said she had been chosen as spokesperson for this meeting. She said a potluck dinner will be held at the Tumalo School Saturday, August 26, 2006, at 6:00 P.M. She said that the members of the Tumalo Community Association would like to be kept informed of the Board’s plans for District property, and also would like to know if the Board would like input from them.
TUMALO FEED CANAL FISH SCREEN AND BEND FEED CANAL FISH SCREEN
Manager McDaniels said the screens are still out at the Tumalo Feed Canal. The Oregon Department of Fish & Wildlife’s final inspection for the Tumalo Feed Canal fish screen is August 24, 2006. Mr. Varco said the Bend Feed Canal fish screens were giving us some problems due to excessive silt, but putting more back pressure at the screens seems to have solved the problems.
WIND POWER
See attached copy of “Hood River County Resource Assessment for Renewable Energy”, sent to us by Nancy Colton. This was tabled until the Board has time to review the material.
-2- Minutes of Regular Board Meeting, August 8, 2006
REALTORS
Chairman Martin explained that this is a fact-finding mission to decide what should be done with the District’s pumice property, and asked that the audience not ask questions of the realtors at this time.
Steve Scott, with Steve Scott Realtors, said he has been in the business for thirty-three years, and is the broker of record for Central Oregon Irrigation District for four years. He said the property could be split into three parcels, which would take about nine months, but he did not believe that would be the highest and best use of the property. He suggested that some effort be made to see if the property could be broken into ten-acre parcels, which could cost between $50,000 and $75,000, and would create a lot of public opinion, both for and against. He said this process would be handled mostly by engineers and attorneys, and he would act as project manager.
Mike Holleran, with Brooks Resources, said he has been in the business since 1965, and has worked with the District in the past. He said the biggest profit with the least risk in real estate is usually in the entitlement process. He asked how much the Board wants to take on, as the risk goes up with the development process. He questioned whether a destination resort would be the best option. He suggested ten-acre parcels, with a clustered housing development around the perimeter, and something like an equestrian facility in the center. He said this is a project Brooks Resources might be interested in partnering with Tumalo Irrigation District on.
TUMALO IRRIGATION DISTRICT DIVERSION AT TUMALO CREEK
See attached copies of Elmer McDaniels’ letter dated July 17, 2006, and Wayne Smith’s letter dated July 20, 2006. Bend Metro Park & Recreation District has agreed to restrict their Cougar Camp staff and participants’ swimming and wading in Tumalo Creek to the agreed distance upstream from the diversion intake dam, continue to position five staff in safety positions around the participants while in the water, and post two signs which read “No swimming or wading beyond sign”. Attorney Hopp said the District needs to post its own signs.
2005 ANNUAL AUDIT REPORT
The Board received draft copies of the financial statements last week. Chris Mahr, with Greer, Mahr and Associates, LLP, provided final copies of the 2005 Financial Statements. He discussed several aspects of the financial statements, including materiality. He suggested that the Budget provide for cash replacement of depreciating assets. He also suggested that the VISA invoices be more clearly defined. He said it was a clean audit. Approval of the 2005 Audit Report was tabled until the September Board Meeting to give the Board time to review the Financial Statements.
GROUND WATER PATRON POLICY & WATER RIGHT EXIT CONTRACT
Director Putnam asked if a patron gives up his or her water right through a buy out, is there any way to reacquire the water right. Attorney Hopp said no, it is a permanent transfer instream. Director Putnam asked if the patron who wants to give up some of his water rights to be used for mitigation could sell his TID water rights within the District, and then buy Central Oregon Irrigation District water rights to use for mitigation. Mr. Rieck said it is possible.
-3- Minutes of Regular Board Meeting, August 8, 2006
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, September 12, 2006, at 10:00 A.M., at the District Office.
ADJOURNMENT
Director Schlueter made a motion that the Regular Board Meeting be adjourned at 12:45 P.M., seconded by Director Putnam, motion carried unanimously.