REGULAR BOARD MEETING
JULY 11, 2006, 10:00 A.M.
TUMALO IRRIGATION DISTRICT
64697 COOK AVENUE
BEND, OREGON 97701
BOARD: Bill Martin, Bob Morrow, Steve Putnam, Patricia Gainsforth, Jim Schlueter
STAFF: Elmer McDaniels, Ken Rieck, Shelby Smith, Jan Wickham, Bob Varco
ATTORNEY: Bill Hopp
ENGINEER: Kevin Crew
GUESTS: Greg Mohnen, Lisa Armstrong, Rick Silver, Nancy Colton, Karen Hays, Joe Prinz
Chairman Martin called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe.
APPROVAL OF MINUTES
Vice-Chairman Morrow made a motion to approve the minutes of the June 13, 2006 Regular Board Meeting and June 13, 2006 Executive Board Meeting, seconded by Director Putnam, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Putnam made a motion to approve the July 2006 Voucher List, seconded by Director Gainsforth, motion carried unanimously.
TUMALO COMMUNITY ASSOCIATION
Chairman Martin asked if anyone from the Tumalo Community Association had any comments or questions. No one did. Director Gainsforth said there is a meeting tonight at 6:30 P.M. at the Tumalo Community Church.
CRESCENT LAKE WATER REPORT
Manager McDaniels said that Crescent Lake has 39,888 acre-feet, 46% full. Tumalo Creek had 12 second-feet going by yesterday.
TUMALO FEED CANAL FISH SCREEN
Manager McDaniels said debris and silt have caused major problems for the Tumalo Feed Canal Fish Screen. He said that, on two occasions, our canal has gone from 160 cfs down to about 16 cfs. What we did not have in place were electronics to automatically reverse the broom, and an alarm system to alert us of the drop, resulting in the entire District being dry by the next morning. They decided to leave five or six panels out, let the flood water calm down, get the silt out of the trough, and then reinstall the screen. When they do this, Tumalo Creek will not be a major source of water. They have consulted with Dave Pruell, with David Evans & Associates, Inc., on some changes to be made at the dam.
2005 ANNUAL AUDIT
Ms. Smith said that Chris Mahr, with Greer, Mahr, & Associates, had problems with his computer system last week, and was unable to complete the 2005 audit report. He will present the report at the August 8, 2006 Regular Board Meeting.
-2- Minutes of Regular Board Meeting, July 11, 2006
PICKUPS
Manager McDaniels asked the Board to declare two pickups as surplus property so they can be sold: (1) 1990 F250 4x4, and (2) 1995 F150 4x4, each with approximately 200,000 miles. Director Putnam made a motion to declare these two pickups as surplus property, seconded by Director Gainsforth, motion carried unanimously.
GROUND WATER PATRON POLICY & WATER RIGHT EXIT CONTRACT
See attached copies of Central Oregon Irrigation District’s Groundwater Patron Policy and Water Right Exit Contract. Attorney Hopp asked if these policies have been approved by Oregon Water Resources Department. Mr. Rieck said we have a water rights user who wants to assign approximately 16 acres of surface water rights to the river to mitigate for ground water rights. Mr. Rieck told him that the Board probably would not approve this transaction, and the water user said in that case he would bypass the District, which the OWRD says he can do. Mr. Rieck will notify the water user that the District is working on a policy, and that we are willing to work with him.
NEWSPAPER ARTICLE RE TUMALO CREEK
See attached copy of “Fishy Smells from Tumalo Creek” from the Source. Manager McDaniels said the fence is necessary for safety reasons.
POND ABOVE THE TUMALO FEED DAM
Manager McDaniels said Bend Metro Park & Recreation District has a campground above Shevlin Park, and brings fifty five-year olds to our pond to play. Attorney Hopp said we should (1) post a sign warning of the danger, and (2) send a letter to Bend Metro Park & Recreation District. Mr. Varco said there are several adults supervising the children, and also, our intake gauge into the fish screens is wide open. Director Schlueter made a motion that the District posts signs warning of the danger, and also write a letter to Bend Metro Park & Recreation District, expressing our concerns, seconded by Director Gainsforth, motion carried unanimously. Attorney Hopp suggested that Kevin Crew investigate and report at the August Board Meeting, the cost and effectiveness of a floating boom.
LETTER FROM DESCHUTES COUNTY JUVENILE COMMUNITY JUSTICE
See attached copy letter from Juvenile Community Justice, regarding the young man who performed community service for the District by scraping and painting the rail in front of the office. His community service was payment for trespassing on District property and getting his vehicle stuck in the mud at Tumalo Reservoir.
GLEN CARTWRIGHT
See attached copy of note from Gail Burton and Gregg Riegel, District water users, expressing their appreciation for Glen Cartwright’s friendly, courteous, and knowledgeable service.
-3- Minutes of Regular Board Meeting, July 11, 2006
HIGHLINE PIPE
We have approximately $120,000 left on this grant. Manager McDaniels asked for approval to purchase the pipe for this project. Mr. Rieck said he has a bid of $98,000 for the pipe. Director Schlueter made a motion that we purchase the pipe for this project, seconded by Director Putnam, motion carried unanimously.
WATER TRANSFERS
Prinz to Walik/Gallagher – 2.00 acres
Prinz to Rode – 2.00 acres
Mueller to DRRG – 8.80 acres
DRRG to DRRG – 1.10 acres
Mueller to Boyd – 3.10 acres
Morton to DRRG – 0.60 acres
Latham to Self – 0.79 acres
Ms. Smith said the Prinz to Walik/Gallagher and Prinz to Rode water transfers need to be discussed in Executive Board Meeting. The Mueller to DRRG, DRRG to DRRG, Mueller to Boyd, and Morton to DRRG water transfers are all part of one transaction, with multiple owners. They will not be able to prove up the water this year, but need to have the transfers started this year. They have agreed to pay the transfers fees again next year. The Latham water transfer is a correction. Director Putnam made a motion to approve these water transfers, excluding the Prinz to Walik/Gallagher and Prinz to Rode transfers, seconded by Director Gainsforth, motion carried unanimously. Mr. Rieck asked if getting lien releases is really necessary. Attorney Hopp said they are not required by law, but still thinks it is a good policy. The Board agreed.
CONSERVATION PLAN
Manager McDaniels said the Conservation Plan update has been approved by Oregon Water Resources Department, and will not need to be updated again for ten years.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, August 8, 2006, at 10:00 A.M., at the District Office.
RECESS
Vice-Chairman Morrow made a motion that the Regular Board Meeting be recessed at 11:00 A.M., seconded by Director Putnam, motion carried unanimously.
RECONVENE
Director Putnam made a motion that the Regular Board Meeting be reconvened at 11:15 A.M., seconded by Director Gainsforth, motion carried unanimously.
-4- Minutes of Regular Board Meeting, July 11, 2006
WATER TRANSFERS
Director Schlueter made a motion that the Prinz to Walik/Gallagher water transfer be approved, and the Prinz to Rode water transfer be approved with contingencies, seconded by Director Putnam, motion carried unanimously.
RECESS
Director Putnam made a motion that the Regular Board Meeting be recessed at 11:20 A.M., seconded by Director Gainsforth, motion carried unanimously.
RECONVENE
Director Putnam made a motion that the Regular Board Meeting be reconvened at 12:05 P.M., seconded by Director Gainsforth, motion carried unanimously.
DESCHUTES RIVER RANCH TAIL-END PROJECT
Vice-Chairman Morrow made a motion that the District proceed with the Deschutes River Ranch tail-end project, as soon as we have three bids from subcontractors to do the excavation, seconded by Director Putnam, motion carried unanimously.
JANSSENS
Director Putnam made a motion that Manager McDaniels and Chairman Martin be authorized to settle the matter of the Janssens at the Settlement Conference to be held August 25, 2006, seconded by Director Gainsforth, motion carried unanimously.
ADJOURNMENT
Director Putnam made a motion that the Regular Board Meeting be adjourned at 12:15 P.M., seconded by Director Gainsforth, motion carried unanimously.