REGULAR BOARD MEETING
MARCH 8, 2005, 10:00 A.M.
TUMALO IRRIGATION DISTRICT
64697 COOK AVENUE
BEND, OREGON 97701
BOARD: Bill Martin, Bob Morrow, Steve Putnam, Gary Blake
STAFF: Elmer McDaniels, Shelby Smith, Jan Wickham, Ken Rieck, Bob Varco
ATTORNEY: Bill Hopp
ENGINEER: Kevin Crew
GUESTS: Gary Moss, Greg Mohnen, Manco Snapp
Chairman Martin called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe.
APPROVAL OF MINUTES
Director Putnam made a motion to approve the minutes of the February 8, 2005 Regular Board Meeting and February 8, 2005 Executive Board Meeting, seconded by Vice-Chairman Morrow, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Putnam made a motion that the March 2005 Voucher List be approved, seconded by Vice-Chairman Morrow, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels said that Crescent Lake has 30,152 acre-feet, 35% full. He asked how the Board wants to handle this short water year. The options are (1) rotation or (2) delivering 70% as long as possible, and then shutting off early. The second option would allow most people to get two cuttings. Ms. Smith asked that a flyer explaining the situation, and how the District is handling it, be mailed out prior to the start of the season. It was suggested that we include in the flyer some recommendations on improving the efficiency of the water users’ irrigation systems, and that they contact the County Extension Service for recommendations on crops. Manager McDaniels said he has instructed the ditchriders to shut off water, without notifying the water user, if they see it being used in a non-beneficial manner. Ms. Smith asked that the office be informed when that happens. Manager McDaniels will prepare the information for the flyer.
BEND FEED CANAL PROJECT – SECTION #5
Manager McDaniels said this project should be completed in the next two weeks.
BEND FEED CANAL FISH SCREEN
Manager McDaniels said this project is almost completed. Ms. Smith said ODF&W has paid the third billing. They have accepted a total billing of $195,109, of which they have paid $96,752 (49.59%). The total billed to ODF&W will be approximately $250,000. Bob Hair is still working on the $40,000 Frima money.
-2- Minutes of Regular Board Meeting, March 8, 2005
GERKING FLUME
Bob Varco said this project is almost complete. We ran water through the new pipe during the last stock run. This project has cost approximately $30,000 to date, not including in-house labor and equipment.
TUMALO FEED CANAL DAM AND HEADGATE HEARING
Manager McDaniels and Kevin Crew attended this hearing. Manager McDaniels said the Deschutes Historical Society objected to the proposed eight-foot fence, and want the design submitted to them for approval. Kevin Crew said they did not want to take any jurisdiction over the dam, and they agreed that the headgates and the concrete holding the gates could come out. They want the gear that drives the center gate given to the Deschutes Historical Society Museum, and they want the 1913 concrete cut out carefully and given to them.
RATE EVALUATION STUDY
Kevin Crew said some information will be ready for the Board at the April 2005 Long-Range Planning Meeting.
CONSERVED WATER POLICY, SECOND READING
Attorney Hopp did the second reading of the proposed Conserved Water Policy (see attached copy). Director Putnam made a motion that the Conserved Water Policy be adopted, seconded by Director Blake, motion carried unanimously.
DeCASTILHOS WATER PURCHASE AGREEMENT
Flavio DeCastilhos has signed the Water Purchase Agreement and paid the down payment of $4,000 for eight acres of Central Oregon Irrigation District water.
REPORT ON WASHINGTON DC TRIP
Manager McDaniels said he and Attorney Hopp met with Senators Smith and Wyden, Representative Walden, Commissioner Keyes, the Committee Chair on Office of Management & Budget, Senate Majority and Minority, and House Majority and Minority. He felt they had a positive reaction. We are asking for $14 million, the full cost share of the Tumalo Feed Canal Project, and are putting up water for our share.
LEGISLATIVE REPORT
Nothing new to report.
IN-STREAM LEASES
Ms. Smith said we have 26 participants and 286 acres this year, of which 17 acres would be in jeopardy if not leased or used. This does not include Bend Parks & Recreation’s 105 acres, which is in the second year of a five-year lease. 391 acres is equal to approximately 5 to 6 cfs. The deadline for in-stream leases is Friday, March 11. Director Putnam suggested that the District consider allowing leases for jeopardy water only in the future. Director Putnam made a motion that the 2005 in-stream leases be approved, seconded by Director Blake, motion carried unanimously.
-3- Minutes of Regular Board Meeting, March 8, 2005
WATER TRANSFERS
Gisler, P. to Moore/Gisler, D. - .3.50 Senior Right
Pentz to Pentz – 0.90 Senior Right, 0.10 Junior Right
Shey to Regnier – 1.00 Senior Right
Shey to Schwab – 1.10 Senior Right, 0.10 Junior Right
Shey to Bryant – 2.00 Junior Right
Mills to Vollum – 0.40 Senior Right, 0.60 Junior Right
Vollum to Vollum – 1.50 Senior Right
Ms. Smith explained that she has the lien release for the Gisler transfer. The Pentz and Mills transfers have no lien holders, and Vollum is self to self. Director Putnam made a motion that these transfers be approved, seconded by Director Blake, motion carried unanimously. Ms. Smith explained that there is a lien holder on the Shey property, which originally had 16.20 acres of water rights. However, the Sheys purchased this property with only 12.00 acres of water rights, with the knowledge that 4.20 acres of water rights would be transferred off. Ms. Smith said obtaining a lien release from the Shey’s mortgage company will be difficult, because they financed the property with 12.00 acres of water. Ms. Smith has an affidavit from the Sheys, and a copy of the Real Estate Sales Agreement, and Appraisal, all of which indicate that the property was purchased with 12.00 acres of water rights. She asked if the Board would agree to forego obtaining a lien release under these circumstances. The Board was concerned that the District might be liable if the Sheys defaulted on their contract; therefore, they agreed that a lien release will be necessary. Director Putnam made a motion that the water transfers from the Sheys to Regnier, Schwab, and Bryant be approved, contingent on obtaining a lien release from the Shey’s mortgage company, seconded by Director Blake, motion carried unanimously.
TOOL TRUCK
Manager McDaniels said high bid on the tool truck on E-Bay was $967. The bid was turned down, because minimum bid was $1,500. The Board decided to advertise the truck locally.
CASCADE CHAINBREAKERS
Director Putnam made a motion that the District allow this event again this year, seconded by Director Blake, motion carried unanimously.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, April 12, 2005, at 10:00 A.M., at the District Office. A Long-Range Planning meeting will be held after the April 2005 Executive Board Meeting.
ADJOURNMENT
Director Putnam made a motion that the Regular Board Meeting be adjourned at 11:30 A.M., seconded by Vice-Chairman Morrow, motion carried unanimously.