ANNUAL/REGULAR BOARD MEETING
JANUARY 11, 2005, 10:00 A.M.
TUMALO IRRIGATION DISTRICT
64697 COOK AVENUE
BEND, OREGON 97701
BOARD: Bob Morrow, Steve Putnam, Jim Schlueter, Gary Blake
STAFF: Elmer McDaniels, Shelby Smith, Jan Wickham, Ken Rieck, Bob Varco
ATTORNEY: Bill Hopp
ENGINEER: Kevin Crew
GUESTS: Jeff Rola, Greg Mohnen, Rob Baxter, Scott McCaulou, Kenny Parker, Joe & Dotta Janssens,
Patricia Gainsforth
Vice-Chairman Morrow called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe.
APPROVAL OF MINUTES
Director Putnam made a motion to approve the minutes of the December 14, 2004, Regular Board Meeting and December 14, 2004 Executive Board Meeting, seconded by Director Schlueter, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Putnam made a motion that the January 2005 Voucher List be approved, seconded by Director Schlueter, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels said that Crescent Lake has 30,719 acre-feet, 35% full.
JOE & DOTTA JANSSENS
Mr. Janssens gave the Board a copy of a map, with his proposal to pipe the delivery for the Kail/Rankin, Wheeler, and Goette properties to the north of his property (see attached copy of map). The pipe would start at the southwest corner of Pechin’s property, run north along the west side of Pechin’s and Janssens’ properties to the northwest corner of Janssens’ property, and then diagonally across Kail/Rankin’s property to Wheeler’s property. Dividers would have to be installed to get water to Kail/Rankin and Goette. He proposed that the landowners buy the pipe, and the District install it. Mr. Janssens has not talked to these neighbors about obtaining easements, and no estimate has been prepared for the cost of the project. Manager McDaniels said he could not justify the District spending money on this project, when there is already a delivery system in place. Bob Varco said that the project would work, but it would cost money the District doesn’t have, and would be difficult to maintain. He recommended that the existing ditch through the Janssens’ property be piped. Mr. Janssens said he is opposed to having a pipe through his property under any circumstances. Manager McDaniels said a document has been prepared for the District and the Janssens’ signatures, recognizing the existing easement, and allowing for relocation of the easement (see attached copy of document). Attorney Hopp mailed a notice to the Janssens, to 24495 Butteville Rd., Aurora, Oregon 97002, advising them that they had until the close of business on January 14, 2005, to either appear in court or execute the prepared easement document, or Attorney Hopp will proceed with the default. The Janssens said they did not receive the notice. Attorney Hopp gave them a copy of the notice. Mr. Janssens asked if they signed the document, and then it
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turned out that the only way to relocate the ditch would be for the Janssens to foot 100% of the cost, and they couldn’t afford that, would the existing easement across their property become permanent? Attorney Hopp said it already is a permanent easement. Mr. Janssens asked who would clean up the debris in the easement. Manager McDaniels said the District would clean it up. Mr. Janssens asked for copies of the minutes of the 2004 Regular Board Meetings. The office will prepare copies for him.
BEND FEED CANAL PROJECT – SECTION #5
Manager McDaniels said Weekly Bros. stopped work over the holidays, and is now waiting for the weather to break.
BEND FEED CANAL FISH SCREEN
Manager McDaniels said our part of the work is nearly done. The electrician needs to install power. Ms. Smith said Oregon Fish & Wildlife has reduced our Billing #2 payment request from $52,000 to $33,000. One of the changes was from 60%/40% to 50%/50%, in addition to other changes.
GERKING FLUME
See attached copy of letter dated January 7, 2005, from Manager McDaniels to Dennis & Trudie Vlach. Manager McDaniels said the Gerking Flume will be dismantled immediately following the stock run, which was delayed due to inclement weather.
TUMALO FEED CANAL DAM AND HEADGATE
Kevin Crew said he is working on the design of the fish screen and ladder, the dam evaluation, and the Historic Landmark Commission findings in the early 1990’s, which say the headgate and dam are historic structures, and cannot be changed without notifying them. He sent an application to the Landmark Commission, requesting the changes.
COLUMBIA SOUTHERN CANAL
Jeff Rola, with Deschutes Soil and Water Conservation, thinks he can get money through NRCS to pipe the Columbia Southern Canal over a three to four year period. A share of the conserved water would have to go instream. Mr. Rola, Manager McDaniels, Attorney Hopp, and Kevin Crew will meet Thursday, January 13, 2005, at 2:00 P.M., at Attorney Hopp’s office.
CENTRAL OREGON IRRIGATION DISTRICT WATER EXCHANGE AGREEMENT
Attorney Hopp said he is meeting with COID’s attorney tomorrow morning to discuss items of concern to the District.
DESCHUTES RESOURCES CONSERVANCY – MEMORANDUM OF UNDERSTANDING
The changes Attorney Hopp requested at the December 14, 2004 Regular Board Meeting have been incorporated (see attached copy). Ms. Smith asked if the Board wanted to continue with annual pooled leases
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rather than standard leases. The standard leases are more time-consuming to prepare, and cost more to submit to the State, the cost of which would have to be passed on to the landowners. The Board agreed to continue with annual pooled leases. Director Putnam made a motion to approve the Memorandum of Understanding, seconded by Director Schlueter, motion carried unanimously.
CONSERVED WATER POLICY
See attached copy of Conserved Water Policy. Attorney Hopp asked that notice of the policy be included in the January 2005 newsletter.
INTERDISTRICT WATER TRANSFERS
A District landowner has requested that water rights he owns in Central Oregon Irrigation District be transferred to his land in the District. Attorney Hopp asked if the Board wants him to draft a policy for interdistrict water transfers. The COID Water Exchange Agreement should allow for any additional water rights which may be transferred between these two districts in the future. Director Schlueter made a motion that Attorney Hopp draft a policy for interdistrict water transfers, seconded by Director Putnam, motion carried unanimously.
ELECTION OF OFFICERS
Director Putnam made a motion to nominate Bill Martin for Chairman to the Board, seconded by Director Blake, motion carried unanimously. Director Putnam made a motion that the nominations for Chairman to the Board be closed, seconded by Director Blake, motion carried unanimously. William F. Martin is Chairman to the Board.
Director Putnam made a motion to nominate Bob Morrow for Vice-Chairman to the Board, seconded by Director Schlueter, motion carried unanimously. Director Putnam made a motion that the nominations for Vice-Chairman to the Board be closed, seconded by Director Blake, motion carried unanimously. Robert A. Morrow is Vice-Chairman to the Board.
APPOINT SECRETARY TO THE BOARD
Director Schlueter made a motion that Elmer G. McDaniels be appointed as Secretary to the Board, seconded by Director Putnam, motion carried unanimously.
NEW OFFICE POSITIONS
Manager McDaniels asked for the Board’s approval to appoint Ken Rieck as Assistant District Manager, and Bob Varco as Field Supervisor. Director Putnam made a motion to approve these appointments, seconded by Director Blake, motion carried unanimously.
RESOLUTION OF 2005 WATER CHARGES
See attached copy of Annual Budget – Budget Resolution. Director Schlueter made a resolution that the 2005 Water Charges be approved, seconded by Director Blake, resolution carried unanimously.
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RESOLUTION OF 2005 BOARD MEETING FEES
Director Putnam made a resolution to approve the 2005 Board Meeting Fees of $50.00 per meeting, maximum $100.00 per month, seconded by Director Blake, resolution carried unanimously. Manager McDaniels said Director Schlueter flew in from Portland to attend this meeting, and asked for reimbursement for him. Director Schlueter said he flew free. The Board thanked him for the extra effort he made to attend this meeting.
RESOLUTION OF 2005 DISTRICT FEES
See attached copy of District Fees 2004/2005. Ms. Smith said that only change is to water transfer fees and lease fees. Director Putnam made a resolution to approve the 2005 District Fees, seconded by Director Blake, resolution carried unanimously.
AUTHORIZATION TO TRANSFER FUNDS
Director Schlueter made a motion to authorize William Martin, Elmer McDaniels, and Shelby Smith to transfer funds between accounts, seconded by Director Putnam, motion carried unanimously.
SET REGULAR BOARD MEETING DATE AND TIME
Director Putnam made a motion to set the Regular Board Meeting date and time at the second Tuesday of the month, at 10:00 A.M., in the District office, seconded by Director Blake, motion carried unanimously.
JANUARY 2005 NEWSLETTER
The Board approved the January 2005 Newsletter, with the addition of notice of the Conserved Water Policy.
REPLACEMENT FOR SUBURBAN
Manager McDaniels submitted a list of quotes, without a trade-in, for a replacement for the Suburban (see attached list). He said the 1995 Suburban has 170,000 miles on it. Director Putnam made a motion that Manager McDaniels be authorized to purchase a new vehicle, seconded by Director Blake, motion carried unanimously.
2025 GRANT MONEY
No discussion.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, February 8, 2005, at 10:00 A.M., at the District Office.
ADJOURNMENT
Director Putnam made a motion that the Regular Board Meeting be adjourned at 12:00 P.M., seconded by Director Blake, motion carried unanimously.