REGULAR BOARD MEETING

NOVEMBER 12, 2003, 10:00 A.M.

TUMALO IRRIGATION DISTRICT

64697 COOK AVENUE

BEND, OREGON 97701

BOARD:                  Bill Martin, Bob Morrow, Steve Putnam, Gary Blake, Jim Schlueter

STAFF:                     Elmer McDaniels, Shelby Smith, Jan Wickham

ATTORNEY:           Bill Hopp

ENGINEER:            Kevin Crew

GUEST:   Tammy Sailors

Chairman Martin called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe.

APPROVAL OF MINUTES

Director Putnam made a motion that the minutes of the October 14, 2003 Regular Board Meeting and October 14, 2003 Executive Board Meeting be approved, seconded by Vice-Chairman Morrow, motion carried unanimously.  

APPROVAL OF VOUCHER LIST

Vice-Chairman Morrow made a motion that the November 2003 Voucher List be approved, seconded by Director Blake, motion carried unanimously.

CRESCENT LAKE WATER REPORT

Manager McDaniels said that Crescent Lake has 28,485 acre-feet, compared to 39,000 at this time last year.    

HIGHLINE PROJECT

Manager McDaniels said he has contacted several Central Oregon Irrigation District water rights holders.  One has 16.85 acres of water rights he is willing to sell at $400.00 per acre, costs to be split fifty-fifty.  Director Schlueter made a motion that the District purchase this water on these terms, seconded by Director Putnam, motion carried unanimously.   

PENTZ PROPERTY LINE

Mr. Pentz wants to purchase the strip of land inside his fence that belongs to the District, approximately two to three acres.  Director Putnam said that property could be worth more potentially than selling it would bring in.  Attorney Hopp said that, since Mr. Pentz is irrigating the property without benefit of a water right, it is possibly water spreading.  He suggested that the District transfer water rights purchased from a COID water rights holder to this property to keep the land green, and then lease the property to Mr. Pentz in five-year increments.  Mr. Pentz has said that he might move some of his own water to this property.  If he did, since the property belongs to the District, the water right would also belong to the District. 

-2- Minutes of Regular Board Meeting, November 12, 2003

CITY OF BEND, MEMORANDUM OF UNDERSTANDING

Attorney Hopp said he saw nothing wrong with the Memorandum of Understanding, since all parties can opt out with thirty days notice.   Director Putnam said the Memorandum is written from the “buyer’s” (City of Bend) point of view.  He said the District would have to notify the City of Bend every time we did a project.  The Board agreed that the District gained nothing from the Memorandum.  Director Schlueter made a motion that the District not sign this Memorandum, seconded by Director Putnam, motion carried unanimously.

OATH OF OFFICE, DIVISION #4

Director Schlueter took the Oath of Office for Division #4 for the term beginning January 6, 2004 and ending January 1, 2007.   

LETTERS FROM OREGON DEPARTMENT OF FISH & WILDLIFE

See attached copies of letters from Oregon Department of Fish & Wildlife dated July 23, 2003 and October 31, 2003.  They have finally approved the District’s fish screen design.

ATTORNEY HOPP

Attorney Hopp wanted to thank Director Putnam for taking the time to show his thirteen-year old son, Michael Hopp, around the dairy, and explaining all the various aspects of running a dairy. 

DESCHUTES BIOLOGICAL ASSESSMENT

Manager McDaniels has a copy of the Deschutes Biological Assessment available for the Board’s review.  Director Schlueter took a copy, which he will return at the December Board Meeting. 

REPORT ON OREGON WATER RESOURCES DEPARTMENT MEETING, INSTREAM LEASES

Glen Cartwright and Shelby Smith attended.  Ms. Sailors said that, in order to protect the supplemental rights, they should be listed on the lease forms, with the rate and duty.  She said that the Board of Control could submit legislation that would change the statute to protect the supplemental rights under an instream lease. 

LETTER FROM CASCADE NATURAL GAS

See attached copies of letters from Donna Dunlap with Cascade Natural Gas dated October 21, 2003, and Elmer McDaniels dated October 24, 2003.  Manager McDaniels said he has had no response from Cascade Natural Gas.

SHOP THEFT

The shop was broken into again, approximate value of items $5,000.  The theft about this time last year was approximately $7,000.  The locater and the radios were stolen both times.  A new door has been installed at the shop. 

-3- Minutes of Regular Board Meeting, November 12, 2003

OREGON WATER RESOURCES CONGRESS ANNUAL MEETING

The OWRC Annual Meeting will be December 2 - 5, 2003, at Seaside.  Manager McDaniels and Attorney Hopp will attend. 

GRANT MONEY

Manager McDaniels said the final Federal grant money for the Bend Feed Canal Project will be $350,000; the amount left after the Deschutes Resources Conservancy’s grants of $821,123 are deducted from the District’s final request. 

NEXT MEETING DATE

The next Regular Board Meeting will be Tuesday, December 9, 2003, at 10:00 A.M., at the District Office.  A Budget Meeting and Project Planning Meeting will follow.   

ADJOURNMENT

Director Schlueter made a motion that the Regular Board Meeting be adjourned at 11:15 A.M., seconded by Vice-Chairman Morrow, motion carried unanimously.