REGULAR BOARD MEETING
MARCH 11, 2003, 10:00 A.M.
TUMALO IRRIGATION DISTRICT
64697 COOK AVENUE
BEND, OREGON 97701
BOARD: Bill Martin, Bob Morrow, Steve Putnam, Gary Blake
STAFF: Elmer McDaniels, Shelby Smith, Jan Wickham, Ken Rieck
ATTORNEY: Bill Hopp
ENGINEER: Kevin Crew
GUESTS: Greg Mohnen, Peg Davenport
Chairman Martin called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe.
APPROVAL OF MINUTES
Director Putnam made a motion that the minutes of the February 11, 2003 Regular Board Meeting and February 11, 2003 Executive Board Meeting be approved, seconded by Vice-Chairman Morrow, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Putnam made a motion that the March 2003 Voucher List be approved, seconded by Vice-Chairman Morrow, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels said that Crescent Lake has 44,635 acre-feet. He believes we can delivery 70% this season.
PROJECT 1B
Manager McDaniels said that Rivers Edge Golf Course wants the District to take care of a drainage problem that will occur once the pipe is installed. Water is currently draining into the canal. They are threatening to delay construction until the District agrees to solve the problem. Since the District is returning the land back to its original contour, and had nothing to do with development in the area, the drainage issue is not our problem. Manager McDaniels asked if the Board wants a road on top of the pipe. They agreed that we should maintain a road on top of the pipe.
CANAL REPAIR
Manager McDaniels said the cost for the Tumalo Feed Canal break was $24,490, including the liner. This is out-of-pocket expense, and does not include in-house labor. Bids to repair the break, not including the liner, were $25,000 to $38,000.
BOARD TRAINING
Manager McDaniels, Attorney Hopp, and Ms. Smith will meet to discuss the issues brought up at this seminar, and bring them to the April Regular Board Meeting.
-2- Minutes of Regular Board Meeting, March 11, 2003
BOARD OF CONTROL AGREEMENT
See attached draft dated February 10, 2003. The Board was concerned that the proposed changes regarding travel expense have not been made, there are several blanks, and the agreement only requires one signature on behalf of the DBBC.
GRANT MONEY
Manager McDaniels said the Federal grant money for Project 1B is $750,000, down from the $1.3 appropriation.
BIKE RACE
Manager McDaniels asked for approval of the permit for the annual bike race on the Bend Feed Canal. Director Blake made a motion that the bike race permit be approved, seconded by Director Putnam, motion carried unanimously.
REPORT ON MEETING WITH GAIL ACHTERMAN, SCOTT McCAULOU, AND BRUCE AYLWARD
Manager McDaniels and Attorney Hopp met with Ms. Achterman, Mr. McCaulou, and Mr. Aylward with Deschutes Resources Conservancy to discuss piping from the Tumalo Feed Canal to the Weber Flume, a $7 million project. Ms. Achterman said if the District would put together a plan, DRC would work on getting a 100% grant for the rest of the project, a $25 million project, from the Pacific Power Planning Council.
TUMALO TOWN DITCH/TID WATER RIGHTS
Ms. Smith said that the District owns 0.228 acres of Tumalo Town Ditch water rights, located on the property where the office is located. The water was supposed to be sold, 0.114 acres to Laidlaw Water District and 0.114 acres to Evelyn Edwards. Harriet Gummus, secretary for Tumalo Town Ditch, has just discovered that the Laidlaw Water District property is outside their district boundaries. She is trying to find another buyer for the 0.114 acres. The Notice of Transfer for the 0.114 acres sold to Mrs. Edwards has been submitted to OWRD. Another option might be to transfer the water instream permanently.
WATER TRANSFERS
Schumacher to Schumacher - 5.0 Senior Rights, 11.0 Junior Rights
Lucas to Lucas - 48.7 Senior Rights
Director Putnam made a motion that these transfers be approved, seconded by Vice-Chairman Morrow, motion carried unanimously.
SAFE DRINKING WATER ACT
Ms. Smith said there are twelve accounts left who have not responded. The State of Oregon requirement is fourteen.
-3- Minutes of Regular Board Meeting, March 11, 2003
ANNUAL INSTREAM LEASES
Ms. Smith said we have twenty-seven accounts and 388.09 acres leased this year. Two accounts and 6.0 acres were in jeopardy. There is one account left with jeopardy water for 2003. Bend Metro Park & Recreation also leased their 105.0 acres, on a five-year lease with an annual opt-out clause.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, April 8, 2003, at 10:00 A.M., at the District Office.
ADJOURNMENT
Vice-Chairman Morrow made a motion that the Regular Board Meeting be adjourned at 11:45 A.M., seconded by Director Putnam, motion carried unanimously.