ANNUAL/REGULAR
BOARD MEETING
JANUARY
14, 2003, 10:00 A.M.
TUMALO
IRRIGATION DISTRICT
64697
COOK AVENUE
BEND,
OREGON 97701
BOARD: Bill Martin, Bob Morrow, Jim Schlueter, Steve Putnam, Gary Blake
STAFF: Elmer McDaniels, Shelby Smith, Jan Wickham, Ken Rieck
ATTORNEY: Bill Hopp
ENGINEER: Kevin Crew
GUESTS: Ray Hartwell
Chairman Martin called the meeting to order at 10:00 A.M.
and appointed Shelby Smith scribe.
APPROVAL OF MINUTES
Director Putnam made a motion
that the minutes of the December 10, 2002 Regular Board Meeting and December 10,
2002 Executive Board Meeting be approved, seconded by Vice-Chairman Morrow,
motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Putnam made a motion that the January 2003 Voucher List be approved, seconded by Vice-Chairman Morrow, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels said that Crescent Lake has 41,579 acre-feet.
BOARD TRAINING
Ms. Smith reminded everyone of the Board Training Seminar to be held January 23, 2003. Bill Martin, Bob Morrow, and Steve Putnam agreed to attend. Ms. Smith and Gary Blake have already signed up. Special Districts Association of Oregon allows points for a reduction in our insurance premium for board training.
DESCHUTES RESOURCES CONSERVANCY (DRC) MEMORANDUM OF UNDERSTANDING
See attached copy of revised Memorandum of Understanding. Attorney Hopp, Manager McDaniels, Shelby Smith, and Ray Hartwell with DRC met last week to review the MOU. This copy reflects the requested changes. Director Schlueter made a motion that the District sign this Memorandum of Understanding, seconded by Director Blake, motion carried unanimously. Manager McDaniels signed the MOU, Mr. Hartwell received an original, and Attorney Hopp received a copy. An original was retained for the District’s files. The Instream Lease Program will be included in the District’s January 2003 newsletter, with the explanation that DRC’s proposed $23.00 payment to the water right holder for each leased acre is contingent on DRC obtaining funding.
-2- Minutes of Annual/Regular Board Meeting, January 14, 2003
PROJECT 1B
Bid opening for Project 1B is January 17, 2003, at 2:00 P.M., in the District office. Award of the contract is subject to funding. Manager McDaniels and Kevin Crew are meeting with the landowners at Rivers Edge tomorrow to discuss the project. See attached agreement between The Riverhouse Partnership and Tumalo Irrigation District dated May 13, 1998.
BULL TROUT MEETING JANUARY 9, 2003
Manager McDaniels, Attorney Hopp, and Director Blake attended this meeting. Director Blake reported that if the critical habitat designation passes, it will impact anyone, including irrigation districts, who has a Nexus at the touch points. Attorney Hopp said that, since the District no longer has a contract with BOR, Crescent Lake is no longer under BOR control. He said Bull Trout are extinct in the Upper Deschutes, and under the ESA there is no requirement to reintroduce them. However, under the critical habitat designation, there will be a requirement to reintroduce them. Bull Trout are migratory, which could influence critical habitat in the Middle Deschutes. Director Blake said the situation is subject to an environmental impact study, which has not been done. Comments need to be filed as soon as possible. Attorney Hopp will contact Dave Filipi, attorney for DBBC, to discuss how to proceed.
ELECTION OF OFFICERS
Director Putnam nominated Bill Martin for Chairman of the Board, seconded by Vice-Chairman Morrow. Chairman Martin nominated Bob Morrow for Chairman of the Board, seconded by Director Putnam. Vote was unanimous for Bill Martin as Chairman of the Board.
Director Putnam nominated Bob Morrow for Vice-Chairman of the Board, seconded by Director Blake. Vote was unanimous for Bob Morrow as Vice-Chairman of the Board.
APPOINT SECRETARY TO THE BOARD
Director Putnam made a motion that Elmer McDaniels be appointed as Secretary to the Board, seconded by Director Schlueter, motion carried unanimously.
RESOLUTION OF 2003 WATER CHARGES
Director Putnam made a resolution that the 2003 water
charges be as follows: Delivery
Charge $300.00 per account (no change), Long-Term Fund $15.00 per account (no
change), Operation and Maintenance $32.00 per acre, rounded to next highest acre
($1.00 per acre increase), seconded by Director Schlueter, resolution carried
unanimously.
RESOLUTION OF BOARD MEETING FEES
Director Putnam made a resolution that the 2003 Board Meeting Fees remain the same as 2002, i.e., $50.00 per meeting, maximum $100.00 per month, seconded by Vice-Chairman Morrow, resolution carried unanimously.
-3- Minutes of Annual/Regular Board Meeting, January 14, 2003
RESOLUTION OF WORK SCHEDULE FEES
Director Putnam made a resolution that the Work Schedule Fees remain the same as 2002 (see attached schedule), seconded by Director Schlueter, resolution carried unanimously.
RESOLUTION OF WATER TRANSFER FEES AND PROPERTY TRANSFER FEES
Vice-Chairman Morrow made a resolution that the water transfer fees and property transfer fees remain the same as 2002, i.e., $300.00 and $100.00 respectively, seconded by Director Schlueter, resolution carried unanimously.
AUTHORIZATION TO TRANSFER FUNDS
Director Putnam made a resolution that Bill Martin, Elmer McDaniels, and Shelby Smith be authorized to transfer funds between the checking account, the investment pool, and the long-term fund, seconded by Vice-Chairman Morrow, resolution carried unanimously.
SET REGULAR BOARD MEETING DATE AND TIME
Vice-Chairman Morrow made a resolution that the Regular Board Meeting date and time remain the same as 2002, i.e., the second Tuesday of every month at 10:00 A.M., seconded by Director Putnam, resolution carried unanimously.
COPY MACHINE
Ms. Smith said that research showed that leasing a copier would cost about 27% interest. The decision was made to purchase a Canon IR3300 for $6,965.10, with a maintenance agreement of $787.20 per year. The copier will be used as a printer, increasing the number of copies run on the copier and reducing the number of copies run on the printer, thereby hopefully avoiding the necessity of replacing the printer this year. The State of Oregon has a reserve of $6,600.00 in the District’s unemployment fund, which will be refunded to the District, and will cover most of the cost of the purchase.
CANAL BREACH
Manager McDaniels said estimates from Hap Taylor and Jack Robinson to repair the Tumalo Feed Canal break were $38,000 and $35,000 respectively, for dirt only. Making the repairs in-house would cost about $25,000. Lining, guniting, or piping the canal was discussed. Director Schlueter made a motion that the repairs be done in-house, with consultation with DEA, seconded by Director Putnam, motion carried unanimously.
WATER TRANSFERS
Manis
to Walker - 1.0 Acre Senior Right
Manis to Painter - 1.0 Acre Senior Right
Bend Research/Science Properties to Self - 4.03 Acres Senior Right
Lindner/Cole to Walterscheid - 1.00 Acre Senior Right
Frater to Carver - 1.00 Acre Senior Right
-4- Minutes of Annual/Regular Board Meeting, January 14, 2003
Lindner/Cole to Miller - 2.00 Acres Senior Right
Lindner/Cole to Gisler - 2.00 Acres Senior Right
Lindner/Cole to Fidler - 2.50 Acres Senior Right
Manis to Timm - 1.00 Acre Senior Right
Director Putnam made a motion that above water transfers be approved, seconded by Vice-Chairman Morrow, motion carried unanimously.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, February 11, 2003, at 10:00 A.M., at the District Office.
ADJOURNMENT
Director Putnam made a motion that the Annual/Regular Board Meeting be adjourned at 11:40 A.M., seconded by Vice-Chairman Morrow, motion carried unanimously.