REGULAR BOARD MEETING

AUGUST 13, 2002, 10:00 A.M.

18820 TUMALO RESERVOIR RD.

BEND, OREGON

BOARD:               Bill Martin, Steve Putnam, George Bach, Jim Schlueter

STAFF:                Elmer McDaniels, Shelby Smith

ATTORNEY:         Bill Hopp

GUESTS:                   Kevin Crew

Chairman Martin called the meeting to order at 10:10 A.M. and appointed Shelby Smith scribe. 

APPROVAL OF MINUTES

Director Putnam made a motion that the minutes of the July 16, 2002 Regular Board Meeting and July 16, 2002 Executive Board Meeting be approved, seconded by Director Schlueter, motion carried unanimously.  

APPROVAL OF VOUCHER LIST

Director Putnam made a motion that the August 2002 Voucher List be approved, seconded by Director Bach, motion carried unanimously.

CRESCENT LAKE WATER REPORT

Manager McDaniels said that Crescent Lake has 49,050 acre-feet, and will have approximately 30,000 when we shut off for the season on September 27, 2002.           

HELLE/BRAND DITCH TOUR

Most of the Board has seen the Helle/Brand ditch.  This is a private ditch, which is not under the District’s jurisdiction, and was discussed at the June 11 and July 16, 2002 Regular Board Meetings.  See attached copies of John Helle’s letters dated July 8 and July 23, 2002.

FUNDING FROM CONGRESS

Both the House and the Senate have proposed $1.3 million for the rest of the Bend Feed Canal Project.  It now has to go to the Executive Branch.  We should know by October 1, 2002. 

OFFICE REMODEL UPDATE

Bob Varco and Ken Rieck have completed the demolition.  They are working on framing in the bathroom and Ken’s office.    

BLACKTOP BY OFFICE

Manager McDaniels is getting estimates to blacktop a 30-foot strip along the north side of the office.  See attached copies of estimates from Harney Rock & Paving Co. ($2,250 plus sub grade at time and materials), Hap Taylor & Sons ($2,160), and Pavement Protectors ($2,155).  Director Putnam made a motion that the District hire Hap Taylor & Sons to do this job, seconded by Director Schlueter, motion carried unanimously.

-2- Minutes of Regular Board Meeting, August 13, 2002

RESOLUTION FOR MAIL-IN-ELECTION

Director Bach made a resolution that the 2002 elections for Division #2 and Division #5 be conducted by mail-in-election, seconded by Director Putnam, resolution carried unanimously. 

LETTER FROM GEORGE BACH

See attached copies of letters from George Bach dated July 29, 2002, announcing his wish to resign from the Board of Directors, effective September 1, 2002, and indicating Gary Blake’s interest in filling his position for the remainder of the year.  Director Schlueter made a motion that the Board accept Director Bach’s resignation, effective September 1, 2002, seconded by Director Putnam, motion carried unanimously. 

PRESSURIZED PIPE SYSTEM

Manager McDaniels said that the BOR wants to give the District a grant of $65,000, to be matched by in-kind service, to be used for a pilot pressurized pipe project.  He suggested that either the Highline or the Beasley Lateral would qualify.  The downside to the Highline is that it would take three years to complete, and therefore three years before any benefit would be seen, and also that the grant money could dry up before it was completed.  The Beasley Lateral might be a more viable project.  More research will be required before a decision can be made.   

LETTER FROM SHERIFF STILES

See attached copy of letter from Sheriff Les Stiles dated July 18, 2002, asking for financial support for the National Child Safety Council.  Manager McDaniels said he didn’t think the District’s money could be used for such a purpose.

LAIDLAW WATER DISTRICT EASEMENT

Manager McDaniels said that Laidlaw Water District is going to add to its water storage facility on top of the butte.  They are requesting a 30-foot wide non-exclusive easement on the District’s property, to give them use of an access road to reach their water storage facility.  Director Bach made a motion that the District grant the easement, seconded by Director Putnam, motion carried unanimously.

NEXT MEETING DATE

The next Regular Board Meeting will be Tuesday, September 10, 2002, at 10:00 A.M., at Jim Schlueter’s residence, 18820 Tumalo Reservoir Rd., Bend, Oregon. 

ADJOURNMENT

Director Putnam made a motion that the Regular Board Meeting be adjourned at 11:45 A.M., seconded by Director Schlueter, motion carried unanimously.