REGULAR BOARD MEETING

MARCH 12, 2002, 10:00 A.M.

DISTRICT OFFICE

BOARD:               Bill Martin, Bob Morrow, Steve Putnam, Jim Schlueter

STAFF:                Elmer McDaniels, Shelby Smith, Jan Wickham, Ken Rieck

ATTORNEY:         Bill Hopp

GUESTS:             Tom Hickman, Greg Mohnen

Chairman Martin called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe. 

APPROVAL OF MINUTES

Vice-Chairman Morrow made a motion that the minutes of the February 12, 2002 Regular Board Meeting and February 12, 2002 Executive Board Meeting be approved, with a correction to the Executive Board Meeting Minutes (Frank Irwin is the Vice-President of Cogentrix, not the attorney), seconded by Director Putnam, motion carried unanimously.  

APPROVAL OF VOUCHER LIST

Director Putnam made a motion that the March 2002 Voucher List be approved, seconded by Vice-Chairman Morrow, motion carried unanimously.

CRESCENT LAKE WATER REPORT

Manager McDaniels said Crescent Lake has 48,500 acre-feet.  Kyle Gorman expects a maximum of 60,000 acre-feet.

FLUME #4 UPDATE

The backfill is completed.  They are working on the landscaping. 

PROJECT 3B UPDATE

Project 3B should be completed by March 22, 2002. 

SAFE DRINKING WATER ACT

See attached copy of bend.com article.  Ms. Smith said she is waiting for approval of the letter to be sent to cistern users.  Attorney Hopp will write a letter to the Department of Human Services, requesting that they provide information regarding state standards for treatment systems. 

WASHINGTON DC TRIP

Manager McDaniels said he and Attorney Hopp asked for $1.3 million for fiscal year 2003-2004, to complete the Bend Feed Canal.  Balance to complete is approximately $2,150,000, which includes Phase 3 at $1,400,000 and Phase 4 at $750,000 (these numbers are at least a year old, and have no inflation rate factored in). 

-2- Minutes of Regular Board Meeting, March 12, 2002

TOM HICKMAN, DEA

Mr. Hickman has recently joined the firm of David Evans & Associates.  He grew up in Tumalo, and graduated from Redmond High School.  He has had five years experience in California, representing irrigation districts in the central valley on the San Joaquin River and Sacramento River Basins, dealing with water conservation, water transfers, and TMDL.  He has also represented the Klamath Basin.  In regards to the Safe Drinking Water Act, he said that several districts in California agreed to deliver irrigation water for domestic use, as long as it was properly treated, and the district’s board was responsible for identifying and monitoring the treatment system.

KLIPPLE & WEBER PIPES

See attached copies of letters from Cliff Ballard dated October 13, 1999 and Kevin Crew dated March 8, 2002.  Manager McDaniels explained that some of the epoxy paint is coming off the inside of these pipes, apparently as a result of faulty product.  Manager McDaniels, Kevin Crew, and Darrell Layman with T. Bailey went through the pipes yesterday.  Mr. Layman agreed that there is a problem, but will not have time to complete repairs before the irrigation season starts.  They will give the District a letter, stating that in October 2002, they will take care of the problem in both pipes, sandblasting anything that is loose, cleaning it up, and making repairs.  Manager McDaniels said that, without repairs, it would start to leak after several years. 

IRRIGATION SEASON START DATE

Manager McDaniels said the 2002 irrigation season will begin April 15, 2002.  Water will not be turned on before that, except what will be turned into Tumalo Reservoir. 

LETTER FROM JOHN KEYES, COMMISSIONER, BOR

See attached copy of letter from John W. Keys, III, Commissioner of the BOR, dated March 4, 2002, regarding the Bureau’s upcoming Centennial Anniversary.  Manager McDaniels would like to attend one of the events. 

WATER TRANSFER

            Coyote Properties to Coyote Properties – 6.40 Senior Rights

Ms. Smith said this is a self to self to move the water to more irrigable areas, and has not received the paperwork back from Coyote Properties yet.  Director Putnam made a motion that this transfer be approved, contingent upon receiving the paperwork, seconded by Director Schlueter, motion carried unanimously.

ANNUAL IN-STREAM LEASES

Ms. Smith said that we have thirty leases for 2002, for a total of 395.5 acres of water, or 1,346 acre-feet.  There are still 55 acres in jeopardy.  Director Putnam made a motion that these leases be approved, seconded by Director Schlueter, motion carried unanimously. 

-3- Minutes of Regular Board Meeting, March 12, 2002

OFFICE REMODEL

A possible remodel for the conference room, kitchen, and bathroom were discussed.  Tabled for the April 9, 2002 Regular Board Meeting.

NEXT MEETING DATE

The next Regular Board Meeting will be Tuesday, April 9, 2002, at 10:00 A.M., in the District office. 

ADJOURNMENT

Vice-Chairman Morrow made a motion that the Regular Board Meeting be adjourned at 11:45 A.M., seconded by Director Putnam, motion carried unanimously.