REGULAR BOARD MEETING

DECEMBER 11, 2001, 10:00 A.M.

DISTRICT OFFICE

BOARD:                Bill Martin, Bob Morrow, Steve Putnam, Jim Schlueter

STAFF:                  Elmer McDaniels, Shelby Smith, Jan Wickham, Ken Rieck

ATTORNEY:          Dave Paulson

GUESTS:                 Kevin, Crew, Greg Mohnen, Vince Batha

Chairman Martin called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe. 

APPROVAL OF MINUTES

Director Putnam made a motion that the minutes of the November 13, 2001 Regular Board Meeting and November 13, 2001 Executive Board Meeting be approved, seconded by Director Schlueter, motion carried unanimously.  

APPROVAL OF VOUCHER LIST

Director Putnam made a motion that the December 2001 Voucher List be approved, seconded by Director Schlueter, motion carried unanimously.

CRESCENT LAKE WATER REPORT

Manager McDaniels reported that Crescent Lake is at 46,360 acre-feet.  Last month it was 44,403. 

RESOLUTION OF BOARD ELECTION

Director Schlueter made a resolution that the results of the Board Election were as follows:  Division #1 - Steve Putnam, Division #3 - Bill Martin, seconded by Vice-Chairman Morrow, resolution carried unanimously.

CONSTRUCTION ON FLUME #4

Kevin Crew reported that both headwalls are in, the floor on the inlet side is in, and the floor on the outlet side is being poured today.  The contractor hopes to have the work substantially completed by the end of next week. The snow will have to disappear before they can do the restoration work.

STOCK RUN

Manager McDaniels said that, due to snow and ice in the ditches, it would not be possible to run the tentatively scheduled stock run next week.  More snow and cold conditions are forecasted for this weekend.  The reader board will be changed to reflect “no stock run”. 

REPORT ON DRC MEETING

Chairman Martin attended the DRC meeting in Warm Springs.  The District was recognized as the leader in conservation in the Deschutes Basin, and was awarded a plaque. 

-2- Minutes of Regular Board Meeting, December 11, 2001

REPORT ON OWRC ANNUAL MEETING

Manager McDaniels, Attorney Hopp, and Kevin Crew attended the OWRC Annual Meeting.  Mitigation was discussed.  Manager McDaniels received a plaque from the Bureau of Reclamation for his conservation efforts.

REPORT ON MEETING WITH BOR COMMISSIONER, JOHN KEYES

Manager McDaniels, Attorney Hopp, and Kevin Crew met with John Keyes to discuss the District’s conservation plan and possible Federal funding. 

OREGON DEPARTMENT OF TRANSPORTATION

ODOT has offered $450 for a strip of land along Pinehurst Rd., approximately 8’ wide and 225’ long, which belongs to the District.  They need this strip to accomplish the straightening of Pinehurst Rd. across Hwy. 20.  The Board agreed that the District should not sell this strip of land.   

BILL MILEM - BRIDGE

Mr. Milem is requesting a second bridge less than 50’ upstream of his present bridge on the Columbia Southern Canal on Pinehurst Rd.  Manager McDaniels has already denied his request, but told him he could appeal to the Board.  The Board agreed that a second bridge would be too close to the present bridge.  Manager McDaniels suggested that Mr. Milem consider piping that section, approximately 100’.  Mr. Crew said cost would be about $20,000.  

INSTREAM LEASING

There will be a meeting next week with the Deschutes Basin irrigation districts and Oregon Water Resources Department to discuss some of the problems that came up this year, i.e., requiring death certificates, mapping five acre or less properties, mapping by certificate, and leaving the districts out of the loop.  

Regular Board Meeting was suspended at 10:50 A.M.

Regular Board Meeting was reconvened at 12:05 P.M.

2002 BUDGET

The question was asked at the 2002 Budget Workshop on November 29, 2001, regarding the cost of the District’s annual audit.  Manager McDaniels and Ms. Smith called several other districts in the Deschutes Basin, and found that the District’s costs were comparable.  Director Schlueter made a motion that the 2002 Budget be approved as submitted, with the adjustments suggested at the Budget Workshop, seconded by Director Putnam, motion carried unanimously.  Ms. Smith asked if the Board would prefer to receive Board Meeting checks quarterly rather than monthly.  The Board agreed.     

-3- Minutes of Regular Board Meeting, December 11, 2001

NEXT MEETING DATE

The next Regular Board Meeting will be Tuesday, January 15, 2002, at 10:00 A.M., in the District office.  The Annual Board Meeting will be held at the same time.

ADJOURNMENT

Director Putnam made a motion that the Regular Board Meeting be adjourned at 12:15 P.M., seconded by Vice-Chairman Morrow, motion carried unanimously.