REGULAR
BOARD MEETING
SEPTEMBER
11, 2001, 10:00 A.M.
DISTRICT
OFFICE
BOARD: George Bach, Bob Morrow, Steve Putnam, Jim Schlueter
STAFF: Elmer McDaniels, Shelby Smith, Jan Wickham, Ken Rieck
ATTORNEY: Bill Hopp
Vice-Chairman Morrow called the meeting to order at 10:00
A.M. and appointed Shelby Smith scribe.
APPROVAL OF MINUTES
Director Bach made a motion that the minutes of the August 14, 2001 Regular Board Meeting and August 14, 2001 Executive Board Meeting be approved, seconded by Director Schlueter, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Director Bach made a motion that the September 2001 Voucher List be approved, seconded by Director Putnam, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels reported that we took 50 second-feet at the discharge this morning, will take another 50 second-feet Wednesday, and 5 second-feet Thursday. We should end up with approximately 44,000 acre-feet in Crescent Lake. The projection for next year from October through March is that we will fill 24,000 acre-feet. The Bend Feed Canal will be shut off Friday, September 14, 2001. We have 33 feet in Tumalo Creek, with 2 feet going by.
COGENTRIX – DAVE NEWTON, FRANK ERWIN, RICHARD NEFF, & DAVID
FILIPPI
Cogentrix is proposing to build a power plant in Jefferson County between Madras and Prineville. In order to do this, they need to fulfill groundwater mitigation requirements, and therefore need to buy water rights. They need 22 cfs. In exchange for Tumalo Creek water rights, they are proposing piping a portion of the Tumalo Feed Canal. They will cover $5,000 in upfront District costs, including engineering, legal, and other costs associated in researching the feasibility of this project. Cogentrix is preparing a draft Option Agreement for the Board’s review. They will pay the District $15,000 after the Option Agreement is signed. Director Putnam made a resolution that Manager McDaniels be authorized to review and sign the agreement, seconded by Director Schlueter, motion carried unanimously. Cogentrix is also talking to several other irrigation districts.
COUNTY DESIGNER – SIDEWALKS – JASON TORRIE & GARY JUDD
See attached copy of letter from Jason Torrie with the Deschutes County Road Department, dated August 28, 2001, and map of proposed improvements. Mr. Torrie explained that they have received a grant, part of which will be used towards widening Cook Avenue for bike lanes and the construction of sidewalks between 4th and 7th Streets. A public meeting will be held Wednesday, September 12, 2001. Improvements will include a five- foot bike lane, an eight-foot gravel parking strip, a five-foot sidewalk, and curb extensions at the intersections.
-2- Minutes of Regular Board Meeting, September 11, 2001
The District’s office is located almost on the right-of-way. The handicap ramp will remain, but the flowerbed will be removed.
LETTER FROM DESCHUTES RESOURCES CONSERVANCY RE IN-STREAM LEASES
See attached copy of letter from Ron Nelson, Deschutes Resources Conservancy, dated August 15, 2001. A hearing will be held September 26, 2001 in Salem, regarding new rulemaking, one of which would exclude the districts from the leasing process. Someone from the District will attend the hearing, and we will submit a written comment by October 10, 2001.
ROAD TO 390 ACRES
Manager McDaniels reported that he did not have an estimate for grading and light gravel base yet.
RESOLUTION TO FILE NOTICE OF CLAIM OF LIEN ON DELINQUECIES
Shelby Smith reported that she mailed thirty-five certified letters to delinquent accounts last Thursday. Since then, nineteen have paid, leaving sixteen unpaid, about $6,800. Director Putnam made a resolution that the District file Notice of Claim of Lien on these accounts, seconded by Director Bach, resolution passed unanimously.
GARBAGE ON DISTRICT PROPERTY WEST OF HIGHWAY 20
Manager McDaniels showed pictures of garbage, including a trailer, which has been dumped on District land off Highway 20 next to the power station. Attorney Hopp said that he spoke to Dugan Pearsall about Cascade Pumice’s interest in helping to resolving this problem, because access to this area also leads to vandalism of their equipment. Mr. Pearsall agreed that they would participate in resolving this problem. Manager McDaniels will also talk to the power company.
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, October 9, 2001, at 10:00 A.M., in the District office.
ADJOURNMENT
Director Bach made a motion that the Regular Board Meeting be adjourned at 11:45 A.M., seconded by Director Putnam, motion carried unanimously.