Minutes

ANNUAL/REGULAR BOARD MEETING

JANUARY 9, 2001, 10:00 A.M.

DISTRICT OFFICE

BOARD:                Bill Martin, Bob Morrow, Steve Putnam, Jim Schlueter, George Bach

STAFF:                  Elmer McDaniels, Jan Wickham, Shelby Smith, Ken Rieck

ATTORNEY:          Bill Hopp

ENGINEER:            Kevin Crew

GUESTS:             Ray Nemeth, Jim Henson, Rick & Janice Silver, Mike & Sue Floyd, Robert &    Gretchen  Pederson, David Paradine, Alice Long, Patrick Hogan, George Vakovsky, April Angotti,  Kate Kimbell, Tim McGinnis, Darrell Pieper, Dan Harrison, Ralph McNulty, Tom & Michelle Grimm

Chairman Martin called the meeting to order at 10:00 A.M. and appointed Shelby Smith scribe. 

APPROVAL OF MINUTES

Director Putnam made a motion that the minutes of the December 12, 2000 Regular Board Meeting, December 12, 2000 Executive Board Meeting, and December 20, 2000 Special Budget Meeting be approved, seconded by Director Morrow, motion carried unanimously.

APPROVAL OF VOUCHER LIST

Director Schlueter made a motion that the January 2001 Voucher List be approved, seconded by Director Morrow, motion carried unanimously.

SWEAR IN DIRECTOR JAMES A. SCHLUETER, DIVISION #4

James A. Schlueter took the Oath of Office for Division #4.  He will fill this position until January 5, 2004.

LAIDLAW BUTTE 60-FOOT POLE

See attached “A Community Request to the Tumalo Irrigation District Board of Directors, January 9, 2001.”  Tom Grimm asked that the Board consider meeting with District members and Tumalo neighbors to “come to an agreement on the type and height of an antenna that will provide adequate 2-way radio communications among TID’s employees without ruining the scenic views we all cherish”.  Chairman Martin said the Board would have to discuss it in Executive Session.      

All of the above listed guests except Rick Silver left.

CRESCENT LAKE WATER REPORT

Manager McDaniels reported that Crescent Lake has 70,096 acre-feet.

-2- Minutes of Annual/Regular Board Meeting, January 9, 2001

DISTRICT PROJECTS/KEVIN CREW

Mr. Crew reported that bids will be opened for Project 3B on January 17, 2001, in the District office.  A pre-bid walk-through will be January 12, 2001.  The Board will hold a Special Meeting on January 19, 2001, at 10:00 A.M., in the District office, to award the bid.   

ELECTION OF OFFICERS

Nominations for the position of Chairman to the Board were opened.  Vice-Chairman Bach nominated William F. Martin, seconded by Director Putnam.  Vice-Chairman Bach moved that nominations for Chairman be closed, seconded by Director Putnam, motion carried unanimously.  William F. Martin is the 2001 Chairman to the Board. 

Nominations for the position of Vice-Chairman to the Board were opened.  Vice-Chairman Bach nominated Robert A. Morrow, seconded by Director Schlueter.  Director Morrow nominated George E. Bach, seconded by Director Putnam.  Vice-Chairman Bach made a motion that the nominations for Vice-Chairman be closed, seconded by Director Putnam, motion carried unanimously.  Votes for George E. Bach – Morrow, Schlueter.  Votes for Robert A. Morrow – Bach, Putnam, Martin.  Robert A. Morrow is the 2001 Vice-Chairman to the Board. 

APPOINT SECRETARY TO THE BOARD

Director Putnam made a motion Elmer G. McDaniels be appointed as Secretary to the Board for 2001, seconded by Director Bach, motion carried unanimously.

RESOLUTION OF 2001 WATER CHARGES

Director Putnam made a resolution that the 2001 Water Charges be as follows:  Delivery Charge $300.00 per account, Restricted Funds $15.00 per account, Operation and Maintenance $31.00 per acre, seconded by Director Bach, resolution carried unanimously.  See attached Schedule of Water Charges.    

RESOLUTION OF BOARD MEETING FEES

Director Putnam made a resolution that the 2001 Board Meeting Fees remain the same as 2000, i.e., $50.00 per meeting, $100.00 maximum per month, seconded by Vice-Chairman Morrow, resolution carried unanimously.

RESOLUTION OF WORK SCHEDULE FEES

Director Bach made a resolution that the Work Schedule Fees be changed according to attached District Fees 2000/2001, seconded by Director Putnam, resolution carried unanimously.

RESOLUTION OF WATER TRANSFER FEES AND PROPERTY TRANSFER FEES

Director Bach made a resolution that the Water Transfer Fees and Property Transfer Fees remain the same as 2000, i.e., $300.00 and $100.00 respectively, seconded by Vice-Chairman Morrow, resolution carried unanimously.

-3- Minutes of Annual/Regular Board Meeting, January 9, 2001

AUTHORIZATION TO TRANSFER FUNDS

Director Putnam made a resolution that William F. Martin, Elmer G. McDaniels, and Shelby J. Smith be authorized to transfer funds, seconded by Director Bach, resolution carried unanimously.

SET REGULAR BOARD MEETING DATE AND TIME

Vice-Chairman Morrow made a resolution that the Regular Board Meeting Date and Time be set for the second Tuesday of each month, at 10:00 A.M., in the District office, seconded by Director Putnam, resolution carried unanimously.

DESCHUTES BASIN RESOURCES CONSERVANCY GRANT

Manager McDaniels and Kevin Crew will meet with the DRC Board on January 18, 2001, to ask for approval of the proposed $200,000. 

COATS MINE

Manager McDaniels met with Eric Coats to discuss relocating the Bend Feed Canal through the Coats’ property, between the outlet of the tunnel on the Bend Feed Canal and Tumalo Creek.  After discussion, Mr. Coats decided they would not mine the area west of the canal, but would still be interested in re-aligning the Bend Feed Canal when the District pipes that section.

EMPLOYEE CHECK-IN POLICY

It was suggested that, because field personnel often work alone, they should check in with the office every two hours. 

NEXT MEETING DATE

The next Regular Board Meeting will be Tuesday, February 13, 2001, at 10:00 A.M., in the District office.

ADJOURNMENT

Director Putnam made a motion that the Annual/Regular Board Meeting be adjourned at 11:30 A.M., seconded by Director Bach, motion carried unanimously.