Minutes for August 08, 2000 regular board meeting
REGULAR
BOARD MEETING
AUGUST
8, 2000, 10:00 A.M.
DISTRICT
OFFICE
BOARD: Bill Martin, George Bach, Bob Morrow, Steve Putnam, Jim Schlueter
STAFF: Elmer McDaniels, Shelby Smith, Jan Wickham
ATTORNEY: Bill Hopp
GUESTS: Kevin Crew, Tom Grimm, Michele Grimm, Greg Mohnen
Chairman Martin called the
meeting to order at 10:00 A.M. and appointed Shelby Smith scribe.
DISTRICT POLE ON LAIDLAW BUTTE
Manager McDaniels said that the District’s application for the pole on Laidlaw Butte has been submitted to Deschutes County. The County Commissioner’s Public Hearing is set for Tuesday, October 3, 2000, at 7:00 P.M., in the Administration Building. Tom Grimm said that the application made no attempt to adjust the tower height or design, as he says Randy Windlinx, consultant for Cellular One, promised he would do. Mr. Grimm played an answering machine taped recording of Mr. Windlinx’s message to Mr. Grimm, in which Mr. Windlinx indicated that he and Cellular One want to work cooperatively with the community. Mr. Grimm showed a picture that was included in the application, which indicated a greater width than the original proposed sixteen inches. At the neighborhood meeting, Mr. Grimm said that Mr. Windlinx said no light would be required. Mr. Grimm referred to a letter stating the pole should be lighted (see attached copy). Attorney Hopp said the letter did not say that the pole had to be lighted. Mr. Grimm said that Cellular One wants to use the District’s pole to provide coverage that runs from Cooley Rd. to Plainview, Tumalo Rd. from Highway 20 to Highway 97, O.B. Riley Rd. from Cooley Rd. to Johnson Rd, all the way up to Eagle Crest and out to Saddleback. Mr. Grimm said that American Tower Corporation has filed its application with Deschutes County.
Mr. & Mrs. Grimm left.
APPROVAL OF MINUTES
Manager McDaniels suggested that the words “and eliminating the carryover” be deleted from the subject “District Policy on Compensation Time/Vacation” in the July 11, 2000 Regular Board Meeting minutes. Vice-Chairman Bach made a motion that the minutes of the July 11, 2000 Regular Board Meeting, with this correction, and July 11, 2000 Executive Board Meeting be approved, seconded by Director Putnam, motion carried unanimously.
APPROVAL OF VOUCHER LIST
Vice-Chairman Bach made a motion that the August 2000 Voucher List be approved, seconded by Director Putnam, motion carried unanimously.
CRESCENT LAKE WATER REPORT
Manager McDaniels reported that Crescent Lake has 77,587 acre-feet; we are dumping 191 acre-feet. We are taking 117 acre-feet out of Bend Feed, and 70 acre-feet out of Tumalo Creek.
-2- Minutes of Regular Board Meeting, August 8, 2000
DISTRICT PROJECTS/KEVIN CREW
Mr. Crew said he is working on the design for Bend Feed Canal Project 3B, through the Aubrey Meadows area. He said that this is probably the leakiest area along the Bend Feed Canal, and piping it should gain 5 to 10 cfs. Several homes in that area pump out of the Bend Feed Canal as part of an agreement between the District and Central Oregon Irrigation District to deliver COID water to TID customers. An agreement will have to be reached to insure continued delivery to these customers. Mr. Crew said he will be meeting with the property owners in the area to explain the project to them.
Mr. Crew said we have received the US Corp of Engineers and Division of State Lands permits for crossing the creek at Flume #4. We do not have the County permit yet. He said that he met with Mr. & Mrs. Shick, downstream property owners. See attached letter stating their comments in response to the District’s Conditional Use Permit application. He will respond to Deschutes County regarding the letter. A Conditional Use Permit is required only because we will be going under Tumalo Creek.
Mr. Crew said the design for the Bend Feed Canal fish screen will be ready this winter.
WATER TRANSFER POLICY
Director Putnam made a resolution that the following Water Transfer Policy be incorporated into the District’s Policies and Procedures: “Upon request by a recipient/purchaser for the transfer of water from an existing property to recipient/purchaser’s property, it has become a concern of the District that, after approval of the transfer by the Oregon Water Resources Department, the water right might not be proved up on the new property, resulting in a potential forfeiture. To ensure that the water is proved up on the property belonging to recipient/purchaser, prior to placement on the water transfer petition by the District, the recipient/purchaser must give notice of intent to transfer the water to the Water Master pursuant to ORS 540.580. Recipient/purchaser must also pay all fees and charges to the District associated with the transfer of water. Upon approval by the Water Master, the recipient/purchaser shall immediately apply the water to beneficial use and submit a map prepared by Tumalo Irrigation District, or a qualified surveyor, or a Certified Water Rights Examiner no later than November 15 of that year to the District showing beneficial use. Upon the District’s receipt of said map showing full application and use of the water, the District shall place the water transfer on its annual water transfer petition”, seconded by Director Schlueter, resolution carried unanimously. This is the first reading of this resolution.
COI DROWNING
Manager McDaniels said that a woman recently drowned and was found on COID’s trash rack at their power plant. See attached copy of Bulletin article.
WATER SHUT OFF DATE
The water shut-off date has been tentatively set for Friday, September 29, 2000. Director Schlueter said that, if the weather stays hot, some water users may go for a third cutting, and would want the water to stay on longer.
-3- Minutes of Regular Board Meeting, August 8, 2000
NEXT MEETING DATE
The next Regular Board Meeting will be Tuesday, September 12, 2000, at 10:00 A.M., in the District office.
ADJOURNMENT
Director Morrow made a motion that the Regular Board Meeting be adjourned at 11:00 A.M., seconded by Director Schlueter, motion carried unanimously.